The Phoenix Group is hiring: Legal Secretary in Los Angeles

Overview

Our client, a global law firm, is seeking a Legal Secretary to join their team in Los Angeles, CA.

Base pay range

$100,000.00/yr - $130,000.00/yr

Responsibilities

• Accurately complete document processing and correspondence within timekeeper deadlines.
• Organize, maintain, and update all documents and pleadings in iManage and shared drives.
• Maintain attorney/paralegal calendars, schedule meetings, and track court-related deadlines.
• Communicate with the docket department regarding litigation deadlines.
• Redline documents using Litera and draft pleadings and discovery documents, including master captions, shell notices, declarations, proposed orders, and proofs of service.
• Coordinate court filings, document service, and compliance with state, federal, and local rules.
• Manage vendor coordination for service of process, courtesy copies, and chambers copies.
• Handle attorney admissions for multiple courts.
• Arrange court reporters and videographers for depositions and hearings; assist with deposition exhibit preparation.
• Draft, coordinate, and serve subpoenas.
• Proofread legal documents and conduct basic legal research.
• Prepare documents for DocuSign.
• Professionally manage incoming and outgoing telephone calls.
• Maintain positive client relationships on behalf of attorneys.
• Enter time daily using Intapp and assist other timekeepers as needed.
• Prepare New Business Forms, conflict sheets, and engagement/waiver letters.
• Process invoices, expense reports, check requests, and reimbursements per accounting guidelines.
• Schedule conference rooms for client meetings and depositions.
• Handle copying and distribution of documents as required.
• Make travel arrangements following firm policy.
• Review, distribute, and process prebills.
• Assist with internal procedures and compile materials for audit letter responses.
• Perform other duties as assigned.

Required Skills & Experience

• Proficiency in iManage and other firm applications (post-orientation).
• Knowledge of court rules, procedures, and legal terminology.
• Previous litigation secretarial experience.

Core Competencies

• Ability to work independently and collaboratively in a fast-paced environment across multiple supervisors.
• Strong organizational, prioritization, and delegation skills.
• Initiative, diplomacy, and tact in professional interactions.
• Excellent written communication, proofreading, and attention to detail.
• Professional and courteous demeanor with clients, colleagues, and court personnel.
• Reliability, commitment, and punctuality.

Equal Employment Opportunity

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Job details

Location: Culver City, CA