Davita Inc. is hiring: Legal Secretary - Litigation in Santa Monica

Legal Secretary - Litigation

Cooley is seeking a Legal Secretary to join the Litigation team.

Position summary:

The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Responsibilities include, but are not limited to:

Position responsibilities:

• Complete document processing and correspondence accurately and within deadlines
• Manage and maintain all documents and pleadings in iManage and shared drives
• Maintain attorney/paralegal calendars, schedule meetings, and track court deadlines
• Communicate with docket department regarding litigation deadlines
• Redline documents using Litera
• Draft pleadings and discovery documents, including creating captions, notices, declarations, proposed orders, and proofs of service
• Arrange court filings, electronic filing, and document service
• Coordinate with vendors for Service of Process, courtesy copies, and chambers copies
• Handle Attorney Admissions for various courts
• Coordinate depositions, court reporters, and videographers
• Assist with deposition exhibits and subpoena services
• Proofread and conduct basic legal research
• Assist with DocuSign documents
• Manage incoming and outgoing calls professionally
• Maintain good client relationships
• Record time in Intapp daily
• Assist with new business forms, conflict sheets, engagement, and waiver letters
• Process invoices, expense reports, and reimbursements
• Arrange conference rooms and handle document copying
• Make travel arrangements following firm policies
• Review and distribute prebills
• Prepare materials for audit responses
• Perform other duties as assigned

Skills and experience:

Required:

• Proficiency in iManage and firm applications after orientation
• Availability for overtime
• Proficiency in Microsoft Office
• Understanding of court rules, procedures, and legal terminology
• Previous litigation secretarial experience

Preferred:

• College degree or business college certificate

Competencies:

• Ability to work independently and in a team in a fast-paced environment
• Strong organizational and prioritization skills
• Initiative, diplomacy, and tact
• Excellent written and verbal communication, with attention to detail
• Professional and polite interaction with clients, court personnel, and colleagues
• Reliability, punctuality, and commitment

Cooley offers competitive compensation and benefits, and is committed to fair employment practices.

This position offers an hourly pay range of $33.00 - $48.00, based on experience and location, for a 40-hour workweek, equating to $68,640 - $99,840 annually.

Benefits include medical, dental, vision, flexible spending accounts, life insurance, AD&D, long-term care, parental leave, fertility benefits, paid time off, holidays, and more. New employees will receive a detailed benefits orientation.

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