Brookings Economic Development Corporation is hiring: Senior Secretary in Brooki

South Dakota State University’s Department of Mathematics and Statistics is seeking a dependable and detail-oriented Senior Secretary to provide administrative support for the department head, faculty, staff, and students. This position helps keep daily operations running smoothly by assisting with scheduling, record keeping, communications, and event coordination. The ideal candidate will be organized, approachable, and able to manage a variety of tasks in a busy academic environment.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. The Department of Mathematics and Statistics at South Dakota State University offers a welcoming and collaborative academic atmosphere grounded in student-centered instruction and active research. Our department prepares graduates and delivers mathematical and statistical services that enhance quality of life locally, regionally, and globally. We are also deeply engaged in outreach and community-building through programs like the Math Help Center, Jacks LeaP Math Success Program, Data Science Symposiums, and summer data science camps. Faculty and students collaborate on impactful research in areas such as computational biology, financial analytics, operations research, and bioinformatics.

This position is located in Brookings, South Dakota.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

• Provide administrative support to the department head, faculty, staff, and students.
• Assist with scheduling, record keeping, purchasing, and processing invoices.
• Support recruitment, student visits, academic scheduling, and position searches.
• Help coordinate department events, meetings, and travel arrangements.
• Maintain departmental records, website, and digital communications.
• Serve as the primary administrative contact for the department.

Benefits

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities

Knowledge of:

• General office practices and procedures.
• Basic budgeting, accounting, and purchasing processes.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Business English, including grammar, spelling, and punctuation.
• Modern office equipment and software applications.

Skill & Ability to:

• Follow program guidelines and office procedures accurately.
• Gather and organize information and prepare simple reports.
• Keep records and files updated and accurate.
• Plan and prioritize work to meet deadlines.
• Communicate clearly and professionally in person, by phone, and in writing.
• Work effectively with faculty, staff, students, and visitors.
• Pay close attention to detail and complete tasks with accuracy.

Application Procedures

SDState accepts applications through an on-line employment site. To apply, visit: https://yourfuture.sdbor.edu, search by the position title, view the job announcement, and click on “apply for this job.” This system will guide you through the electronic application form. This employment site will also require the attachment of a cover letter, which should specifically address how the candidate meets the qualifications as outlined in the advertisement, resume, and a reference page with the contact information for three professional references. Email applications will not be accepted.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

[CSA02475P; SE8699; 20215]

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing HR@sdstate.edu. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: (605) 688-4128.