Michael Page is hiring: Legal Secretary - SF in San Francisco

• Join a team of 5 Legal Secretaries reporting to Director of Administration
• Hybrid work model - 3 days in office, 2 from home

About Our Client

This role is with an international law firm that provides legal services in litigation, regulatory, and corporate matters, with a strong reputation for its government contracts practice and a focus on pro bono service, diversity, and client-centric innovation

Job Description

• Provide comprehensive administrative support to 7 attorneys, managing day-to-day workflow and priorities.
• Prepare, edit, and proofread legal documents, correspondence, and presentations with accuracy and attention to detail.
• Manage attorney calendars, including scheduling meetings, court dates, and client appointments.
• Coordinate complex domestic and international travel arrangements, including itineraries, reservations, and expense reporting.
• Handle client billing processes, including time entry, editing prebills, and liaising with the billing department to ensure timely submission.
• Assist with file organization, document management, and case preparation.
• Act as a liaison between attorneys, clients, and internal teams to ensure seamless communication and support.
• Maintain confidentiality and handle sensitive information with discretion.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

• Minimum 7 years of legal secretary or legal assistant experience within a law firm environment (required).
• Prior experience supporting both litigation and transactional attorneys strongly preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and legal document management systems.
• Strong understanding of billing processes and time entry systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and deadlines with a high level of professionalism.

What's on Offer

• Competitive salary commensurate with experience ($80-100K)
• Comprehensive benefits package, including health, dental, vision, 401(k), and wellness programs.
• Hybrid work schedule (3 days onsite, 2 remote).
• Professional development and growth opportunities within a top-tier firm.

Contact

Claire Vogel

Quote job ref

JN-092025-6825831