Davis Wright Tremaine is hiring: Legal Secretary - Litigation in Sacramento

Description
Davis Wright Tremaine has an exciting opportunity for a Legal Secretaryto join our litigation team in our Sacramento office. This is a non-exempt position. We offer a hybrid work engagement with two days of remote work, and three days in-office. Our Legal Secretaries provide a comprehensive range of secretarial support and project management for attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts and other government agencies, for example the American Arbitration Association; electronically and via messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned. In this role, you will:

• Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format
• Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state, federal, and appellate level and in many different venues
• Open new client and new matter files
• Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files
• Organize and maintain binders for trial, working papers, and business development purposes
• Take initiative, with attorneys' permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
• Schedule remote hearing appearances, appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
• Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly
• Answer, screen and respond to phone calls
• Open and route mail and email, attaching files and documents
• Enter attorney time into time-keeping program
• Maintain and track CLE records for attorneys
• Prepare and submit expense/reimbursement reports and vendor invoices
• Process and edit prebills
• Assist fellow secretaries and additional attorneys as needed
• Provide operational and administrative support as needed, including assisting with delivery or picking up local food and/or drink orders for attorneys and clients
• Maintain neatness of office and conference room
• Assist with setup/cleanup of miscellaneous office social functions. Greet clients, visitors and vendors; notify attorneys and/or staff of their arrival in a timely maker; direct visitors to scheduled offices or conference room and ensure their needs are met.

We welcome those who have:

• 5+ years' experience as a litigation secretary
• Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook) and Power PDF/Adobe Acrobat required; strong knowledge of Excel, time keeping programs, NetDocs preferred; ability to perform internet research
• Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practice
• Demonstrated experience with 9th Circuit and California Appellate Courts, preferred
• High attention to detail and sensitivity to confidential and sensitive materials. Ability to follow client confidentiality guidelines
• High level of energy
• Very fast paced desk and attorneys; ability to prioritize on a constant and high-level basis
• Ability and willingness to learn new programs and program updates
• Excellent, grammar, proofreading and organizational skills
• Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills. Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
• Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
• Ability to understand and follow work instructions with minimal supervision
• Ability to follow client confidentiality guidelines
• Ability to read and write in English
• High School Diploma or GED, Bachelor's degree preferred

Company Overview: At Davis Wright Tremaine LLP (DWT), purpose drives us. Founded on three guiding principles: ability, integrity, and service. Those principles have remained constant even as the firm has grown to more than 600 attorneys in 11 offices coast-to-coast. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. Benefits? DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here: www.dwt.com/dei.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [emailprotected]. Ready to join our team? Apply now and be part of a firm that values ability, integrity, and service. California The annualized salary range for this position in Sacramento is $70,000 to $95,000 ($35.90- $48.72 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. #LI-BR1