Davis Wright Tremaine LLP is hiring: Legal Secretary - Litigation in Los Angeles

Overview

Legal Secretary - Litigation at Davis Wright Tremaine LLP. This role is based in the Los Angeles office with a hybrid work arrangement (two days remote, three days in-office).

This position provides litigation secretarial support to five or more attorneys across practice groups, with responsibilities including document preparation, filing, calendar management, client billing, matter intake, time entry, file maintenance, travel arrangements, expense reporting, and other administrative tasks. The successful candidate will work independently and as part of a team with other secretaries and firm staff.

On a Typical Day You Will

• Attorney Support: heavy court filings including service of pleadings at state, federal, and appellate levels; schedule remote hearings, depositions, appointments, and meetings; track litigation deadlines and ensure they are docketed correctly; type, proofread, format and edit legal documents under tight deadlines; support attorney priorities to minimize backlog.
• Client Interaction: answer, screen and respond to phone calls; address attorney/clients needs with urgency; act as intermediary with clients and proactively address service needs.
• Document Management: maintain up-to-date forms; type, proofread, edit and format documents; manage templates; handle some pleading drafting.
• Administrative Duties: prioritize and organize tasks with attorneys; run conflicts checks and open new client/matter files; make travel arrangements; prepare expense and vendor invoices.
• Organization & File Maintenance: manage electronic and paper files; maintain email and case management system; maintain calendar and contacts; manage attorney timekeeping and prebills; ensure timely client billing.
• Team Support: assist fellow secretaries and other attorneys as priorities dictate; maintain regular attendance and punctuality.

Qualifications and Requirements

• 5+ years of experience as a legal secretary or executive assistant; familiarity with law firm billing processes is a plus.
• Strong word processing and computer skills; proficient in MS Word, MS Excel, and MS Outlook; experience with MS Office 365; proofreading, NetDocs, and PowerPoint desired.
• Ability to type 75 wpm with high accuracy; exceptional organizational skills; ability to multi-task, work under pressure, and meet deadlines.
• Strong communication skills, tact, diplomacy, and discretion with firm contacts and clients.
• Team-oriented with willingness to share knowledge; high attention to detail and initiative to learn new skills.

About Davis Wright Tremaine

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide, committed to client service, inclusiveness, and authenticity. The firm values diversity, equity, and inclusion and maintains a culture where every voice is heard.

What’s in it For You?

• Competitive compensation and a comprehensive benefits package (health and vision insurance, dental plan, fertility and adoption benefit, retirement contributions, commuter benefits, paid time off, etc.).
• 2 paid volunteer days for qualifying community service.
• Paid sabbatical after 13 years of service; tuition reimbursement; life insurance and long-term disability insurance; wellness and other voluntary programs.

California location note: The annualized salary range for this position in Los Angeles is $88,000 to $110,000. Actual pay will be adjusted based on experience and other job-related factors. Full-time employees may be eligible for a bonus and benefits such as healthcare, HSA, and 401(k). Commuter/transit programs are available.

Eligibility and accommodations: Davis Wright Tremaine provides reasonable accommodations for applicants and employees who need them. For accommodation requests, please email the firm.

Join Us If You Have:

• 5+ years’ experience as a legal secretary or executive assistant; familiarity with law firm billing is a plus.
• Proficiency with MS Word/Excel/Outlook; proficiency with Office 365; NetDocs and PowerPoint skills desired.
• Ability to type 75 wpm with high accuracy; excellent organizational skills; ability to multi-task and work under pressure.
• Strong communication skills and discretion with clients and firm contacts.
• Team-oriented mindset and willingness to share knowledge.

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