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Curacao

Curacao is hiring: Legal Secretary Assistant in California

Curacao, California, MO, United States, 65018

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Job Title: Legal Secretary – In-House Legal Department

Job Type: Full-Time

About the Role:

We are looking for a highly organized and detail-oriented Legal Secretary to join our in-house legal team. This position plays a key administrative role, supporting attorneys with day-to-day operations including document preparation, scheduling, filing, and communication management. The ideal candidate is dependable, discreet, and well-organized.

Key Responsibilities:

  • Prepare, proofread, and format legal correspondence, contracts, and internal documents
  • Manage calendars, schedule meetings, and coordinate logistics for legal team activities
  • Maintain and organize legal files, both electronically and in physical form
  • Track litigation and contract deadlines, filings, and legal responses, and ensure timely follow-up
  • Assist with processing and routing legal documents for review, approval, and signature
  • Communicate professionally with internal departments and external parties, including vendors and legal representatives
  • Support attorneys in compiling materials for meetings, presentations, and filings
  • Handle routine administrative tasks such as billing support, expense tracking, and mail processing
  • Assist in maintaining confidentiality protocols and ensuring compliance with internal procedures

Qualifications:

  • High school diploma required; Associate’s degree or legal secretary certification preferred
  • 2+ years of administrative experience in a legal or corporate environment
  • Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Experience using document management and e-signature platforms (e.g., DocuSign, SharePoint)
  • Strong grammar, spelling, and document formatting skills
  • Excellent organizational and multitasking abilities
  • High level of discretion and ability to handle confidential information
  • Strong communication and interpersonal skills

Preferred Qualifications:

  • Prior experience supporting a legal department or corporate counsel team
  • Familiarity with basic legal terminology and contract organization

Experience in a retail, operations, or fast-paced corporate environment

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Legal

  • Industries

    Retail

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