Seton Hall University is hiring: Clinical Operations Secretary in South Orange

Overview

Clinical Operations Secretary. This position performs a variety of secretarial duties and provides administrative support to the chairs, undergraduate assistant chairs, faculty and administrators and is the liaison between faculty and students and external constituencies for CON and SHMS. This position supports the clinical contract process and the administrative needs of the simulation center for both schools.

Responsibilities

• For Fall, Spring and Summer Semesters, assist Undergraduate Department Chair in CON in preparing and submitting undergraduate schedule. Prepare and send faculty assignment sheets for Undergraduate Department Chair. Assist in maintaining the schedule spreadsheet and assignment grid for the Undergraduate Department Chair. Check undergraduate student clinical requirements and assist in clearing Undergraduate students for clinical each semester which includes correspondence with students to aid them in this process, working with UGD Chair and Assistants Chairs. Manage flow of forms/documents regarding undergraduate nursing students to Enrollment Services. Ensure that Enrollment Services forms have all the required signatures and are filed in student folders. Assist in the management of the clinical clearance process of all undergraduate nursing students by providing administrative support of this process (familiarity of Castlebranch needed).
• For Fall, Spring and Summer semesters - work with Assistant Dean for Interprofessional Education on all contract-related activity for SHMS and CON including all related paperwork and administrative support. Serves as liaison between Dean's Office, and clinical affiliates, corresponding directly with clinical site supervisors and legal representatives regarding the contract process from initiation and creation through execution and renewal. Monitors SHU internal evaluation of contracts from CON and SHMS Dean's to the Office of Business Affairs, and SHU General Counsel. Requests and tracks all Certificates of Insurance for both CON and SHMS and clinical affiliates. Assures levels of coverage as stated in agreements are met. Communicates this information to appropriate on- and off-campus individuals. Green folder preparation and other related paperwork.
• For the Fall, Spring, and Summer, be the "point person" to assist Simulation Center Directors and Sim Technicians for CON and SHMS in scheduling all simulation experiences. Assist with ordering any simulation center supplies. Assist in new adjunct faculty activation and adjunct contract.

Required Qualifications

Bachelor's Degree with 1-3 years of related experience

Salary

$26.781

Exempt/Nonexempt

Nonexempt

Physical Demands

General Office Environment

Benefits Information

Full Time Benefits

Life today is complex. That\'s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at the Seton Hall University benefits page.

EEO Statement: Seton Hall University is committed to Equal Employment Opportunity (EEO) and the principles of affirmative action.

Advertised: 13 September 2025 Eastern Daylight Time

Application closes: Eastern Daylight Time

To apply, visit jobs.shu.edu/cw/en-us/job/496977

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