Administration - Medical Secretary Job at Puyallup Tribe of Indians in Tacoma

Overview

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open: September 24, 2025

Close: When Filled

Job Title: Medical Secretary

Department: Administration

Reports To: Medical Coordinator

Hours: 40 Hrs/Wk – Full Time

Salary: Based on Salary Matrix+Benefits

Requisition: 790

* Salaries are market competitive. For accurate salary information, please contact the office at (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Responsibilities

• Performs administrative and clerical duties to support the Medical staff.
• Greets and directs visitors, screens and routes telephone calls.
• Responds to personal and telephone inquiries from the general public and other Tribal agencies.
• Responsible for photocopies and facsimiles.
• Tabulates and posts data in recording files; enters information into statistical reports.
• Composes routine correspondence and memos.
• Creates and maintains office records and file systems.
• Distributes mail and other office information.
• Prepares check requests, purchase orders, invoices. Orders office supplies.
• Assists supervisor with coordinating requests for medical assistance.
• Schedules meetings and appointments for department staff members.
• Provides back-up when Medical Coordinator is out of the office or is unavailable.
• Performs other duties as assigned.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or general education degree (GED); and one year of related experience and/or training; or equivalent combination of education and experience.
• Must have proficient experience and knowledge with computers (i.e. Word for Windows, Excel, etc.).

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Other Requirements

• Must have and maintain a valid driver’s license and proof of insurance.
• Must be able to demonstrate strong organizational skills, self-motivation, dependability and flexibility.
• Must be able to demonstrate sensitivity and compassion to individuals and families experiencing stressful situations.

Physical Demands

• Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• Requires the ability to concentrate and consistently produce accurate work.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to stand and walk.
• The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 10-25 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level is moderate.
• The physical exertion is low to moderate.
• Work is performed in an office setting.
• There are frequent contacts and interruptions during the day.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.