Executive Assistant to Secretary Job at EO of Energy and Env Affairs in Boston

Overview

Boston, MA (Beacon Hill area) | United States

Executive Assistant to Secretary at the Executive Office of Energy and Environmental Affairs (EOEEA), Boston, MA. This position supports the Secretary of Energy and Environmental Affairs and collaborates with the Chief of Staff, Senior Advisor, Secretariat leadership, and the Director of Special Projects on special projects and events. A cover letter and resume are part of the application process and should be attached as relevant to the requisition. The position requires a Bachelor’s degree and is in the Administrative field.

Responsibilities

• Assist in the day-to-day management of the Secretary's office, including scheduling meetings, maintaining the Secretary's briefing binder, and ensuring communications (phone calls, emails, letters) are responded to in a timely and professional manner.
• Manage the Secretary's schedule and the invites and materials for meetings (internal and external).
• Assist the Chief of Staff and Deputy Chief of Staff with project implementation and administrative tasks as needed.
• Coordinate logistics of all EEA events with the Communications Team, Special Assistant, and other Secretariat leadership; manage event requests.
• Ensure briefings, speeches, presentations, and related materials are completed in a timely and professional manner so the Secretary is prepared for meetings and events.
• Create and maintain correspondence and coordination of written documents for the Secretary's signature.
• Manage travel arrangements (in-state and out-of-state) and process Travel Authorization Forms (TAFs) for the Secretariat.
• Serve as the first line of contact to constituents, advocacy groups, and legislators; ensure access to appropriate staff or public information in a timely manner.
• Respond to telephone inquiries and route callers to the appropriate staff or department.
• Meet and greet guests and visitors for the Secretary.
• Other responsibilities, as directed.

Qualifications

• Full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, or public administration; knowledge of the EOEEA organizational structure and appropriate agencies/divisions.
• Strong written and oral communication; effective time management and organizational skills; proficiency in Microsoft Office Suite.
• MINIMUM ENTRANCE REQUIREMENTS: At least four years of full-time or equivalent part-time professional experience in business administration, business management, public administration, public management, clinical administration/management, or an equivalent combination. Substitutions: certificate (1 year), Associate’s degree (1 year), Bachelor’s degree (2 years), Graduate degree (3 years), Doctorate (3 years) in related fields may substitute for experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. If you want specifics, explore our Employee Benefits and Rewards.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Official Title: Program Manager III

Primary Location: United States-Massachusetts-Boston-100 Cambridge Street

Job: Environmental and Energy

Agency: Exec Office Of Energy and Environmental Affairs

Schedule: Full-time

Shift: Day

Job Posting: Mar 11, 2024, 3:17:15 PM

Number of Openings: 1

Salary: 70,123.87 - 75,000.00 Yearly

Closed Date: 2025-10-24

Company Info: EO of Energy and Env Affairs, Boston, MA (Beacon Hill area), United States