Secretary II - Central Services Job at TopekaPublicSchools in Topeka

Reports To:General Director of Central Services

Position Purpose:To assist the General Director and the Executive Secretary in the opeation of the Service Center front office.

Qualifications:

• High school diploma or equivalent.
• Keyboard skills of 60+ wpm
• Must have good spelling skills and competency in composing memos & reports
• Must have basic bookkeeping and accounting skills
• Ability to operate office machines, i.e. copy machines, calculator, fax machine
• Preferable to have experience in using the USD 501 Tyler Enterprise program for payroll entry,and finance entries
• Preferable to have experience in creating documents by using MS Word and in creating Excel spreadsheets.
• Preferable to have experience in creating documents by using Google Docs and Sheets

Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.)

Speaking, hearing, visual, mobility, dexterity, consistency of temperament, multi-tasking, stamina for stressful situations. Fast-paced environment; some lifting; sitting/standing/walking at will. Sitting for long periods of time.

Performance Responsibilities:

• Places & receives telephone calls, records messages and assists other secretaries
• Types online requisitions and manages open purchase order invoices for payment through accounts payable
• Coordinates the yearly distribution and recordkeeping of tornado/fire drill records for all school buildings
• Enters hourly employees’ payroll attendance online biweekly
• Acts as the receptionist for the Service Center
• Schedules training for and keeps records of the asbestos training of employees within the district
• Maintains a regular filing system
• Performs varied related office duties

Terms of Employment:

12 months; salary and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor