Pinckney Community Schools is hiring: Secretary to the Counseling Office in Pinc

Applications will be accepted
Monday, June 23, 2025 12:00 AM -
Friday, June 27, 2025 3:00 PM
(Eastern Standard Time)

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Secretary to the Counseling Office

Job Description

Secretary to the Counseling Office

Reports to: Building Administrator

Location: Pinckney Community High School

About Pinckney Community Schools: Located in beautiful Livingston County, Pinckney Community Schools serves a suburban-rural community known for its scenic parks, lakes, and trails. We are committed to educational excellence and creating inclusive learning environments that empower students to thrive.

Position Overview:

Pinckney Community Schools is seeking a passionate and dedicated Secretary to support the PCHS Counseling Office. The ideal candidate will be committed to fostering a welcoming and student-centered environment while demonstrating a strong commitment to academic excellence and student well-being.

Qualifications:

• High School diploma or equivalent.
• Demonstrated knowledge, experience, and aptitude in the use of technology and technology applications: specifically MiStar and the Google Suite, including Google Sheets, Docs, and Canva.
• Superb and efficient keyboarding skills.
• Ability to effectively communicate with staff, students, parents, and the public.
• Excellent organizational and record-keeping skills.
• Demonstrated clerical skills including filing, maintaining accurate records, report generation, and operating various business machines.
• Ability to initiate, handle, and follow through on various assignments with limited direct supervision.
• Ability to understand the “big picture” and help redesign and improve department procedures and systems.
• Limited knowledge of first aid procedures.
• Ability to manage and maintain a Counseling Office environment that is calm, welcoming, and supportive, while demonstrating firmness to uphold student accountability.

Key Responsibilities:

• Provide administrative support to school counselors, including managing student appointments, reports, and communications.
• Coordinate counseling-related events such as Academic Awards Night, Senior Awards Night, and Prospective Student Shadow Day.
• Oversee the Counseling Office front desk operations, including phone reception, visitor check-ins, and student supervision.
• Maintain student records in MiStar, including grades, PE waivers, personal curricula, attendance, and enrollment/withdrawal data.
• Manage the district Parchment account for transcript processing and upload.
• Support college, military, and employer visits, and maintain the Counseling Office calendar and conference room scheduling.
• Assist with audits, count day, and reporting for graduation and diploma-related processes.
• Ensure confidentiality and proper disposal of sensitive documents; maintain office supplies and workspace organization.
• Collaborate with internal teams and community resources to support student needs, including food/clothing access and homelessness alerts.
• Maintain and update CA-60 files and emergency contact information, including data for out-of-district and CTE students.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, walk and stand. The employee is occasionally required to bend and or twist at the trunk more than the average person. The employee is continuously repeating the same hand, arm or finger motion many times. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 50 pounds such as books and teaching material. Specific vision abilities required by this job include close vision, distant vision and the ability to adjust

focus. The ability to travel to other buildings is required. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

ENVIRONMENTAL ADAPTABILITY:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. Occasionally the employee may be required to be outdoors for a short period of

time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION:

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The Pinckney Community School District retains and reserves any and all rights to change,

modify, amend, add to or delete from any portion of this description in its sole judgment. This position description is not a contract for employment.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

The Pinckney Community School District is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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