Walled Lake Consolidated Schools is hiring: Purchasing and Finance Secretary, Le

Purchasing and Finance Secretary, Level IV

Walled Lake Consolidated Schools is seeking an Administrative and Business Office Support professional to manage purchasing and finance tasks for the district.

Pay Range

Base pay range: $17.70/hr – $23.69/hr (based on experience).

Job Details

• Job ID: 14847
• Position Type: Administrative and Business Office Support/Secretary/Clerical
• Date Posted: 12/10/2025
• Location: Finance and Budget – Waterford School District, Kurzman Administration Office, Crary Campus
• District: Waterford School District
• Position: Purchasing and Finance Secretary, Level IV – 12‑month position, FTE 1.0
• Seniority Level: Mid‑Senior level
• Employment Type: Full‑time
• Job Function: Finance and Sales
• Industries: Administrative and Support Services

Minimum Qualifications

• Associate’s degree and/or completion of business college credits preferred
• Three years of accounting and/or purchasing experience desired
• Extensive computer skills; proficient in Microsoft Office Suite, Google, and Excel
• Knowledge and skills in grammar, punctuation, language usage, and general composition
• Experience with Business Plus system
• Ability to coordinate and process data in a timely and accurate manner with strong analytical skills
• Demonstrate a high degree of initiative, plan and organize work independently
• Meet timelines, maintain records, prepare reports and have the ability to multitask
• Develop ongoing positive working relationships with team members
• Ability to communicate clearly and concisely, both orally and in writing and to interact collaboratively with district staff and community members
• Willingness to obtain MSBO Purchasing Officer certification
• Knowledge of the State of Michigan Accounting Manual (Bulletin 1022)

Responsibilities

• Review, approve and process purchase orders for supplies, materials and equipment necessary for the district
• Assist end users with specifications and obtaining quotes on purchase orders
• Administer formal public bids in compliance with all Board, Federal and State policies; write specifications, bid documents, organize and lead pre‑bid conferences and post all required information to district purchasing page
• Conduct training for new staff on purchasing policies, procurement procedures and technology (assignment of purchasing roles/users) within the purchasing function
• Maintain and update vendor files within the finance software system and within the Business Services Department
• Maintain, process and ensure compliance by vendors with all contract documents
• Administer the district's purchasing card program
• Assist with management of cash, including bank functions, ACH transactions, wires and check management
• Assist with payroll tasks including review of entries to double check work
• Assist in completion of fiscal year‑end related activities
• Answer telephone and email inquiries from employees as well as outside vendors
• Provide back‑up for monthly journal entries, cash receipts, invoices and other related data files into the Business Plus system
• Reconcile monthly general ledger liability accounts
• Back‑up and support others within the Business Services department
• Other duties as assigned by Director

Reports To

Director of Finance and Budget

Workday/Week

Monday – Friday, 8 hours per day

Starting Date

ASAP

Compensation

MESPA I Master Agreement, Classification IV

Posting Date

December 10, 2025

Posting Deadline

Until Filled

Application Instructions

Internal and external candidates may apply by visiting www.waterford.k12.mi.us and selecting the icon “Employment” and next, “Job Postings Directory”. Include letter of intent, resume, and letter(s) of reference with the application. Employment is contingent upon receiving all required documentation (e.g., criminal background investigation and fingerprint records).

Equal Employment Opportunity Statement

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities.