Harris County Department of Education is hiring: Financial Assistant/Secretary t

Overview

Primary Purpose: Responsible for maintaining multiple budgets for the Instructional Support Services division. Responsible for general record keeping, accounting, invoicing, and reporting for the division.

Qualifications

Education/Certification:

• High school diploma or GED certificate, some college preferred

Special Knowledge/Skills:

• Ability to communicate effectively (verbal and written) using proper English


• Ability to effectively utilize computers


• Ability to work with numbers in a rapid and accurate manner


• Ability to organize, prioritize and meet established deadlines


• Ability to maintain well-organized and accurate records

Experience:

• Three years bookkeeping training and/or experience

Major Responsibilities and Duties

• Assist in organizing routine work activities for the division and specialist.


• Organize and manage office procedures such as record keeping, preparation of time sheets, and absence reports.


• Provide leadership to other support staff in the division and assist in ensuring completeness, accuracy and timelines of completion of reports.


• Oversee office needs on a daily basis. Maintain division inventory.


• Monitor and forecast multiple budgets and reports for funds. Review and reconcile budget and track expenditures.


• Assist in planning and preparation of budgets.


• Prepare and post payment authorizations, purchase orders, budget amendments, and other financial paperwork for the division and specialists.


• Develop, maintain, and distribute as required specialized records including budgets, calendars, and division procedures.


• Administer the division record keeping system and update records.


• Work with the Communication and Client Engagement divisions to update division information.


• Assist in submission of HCDE Board Agenda items, as well as contracts.


• Prepare and maintain a variety of spreadsheets and databases.


• Book monthly meetings and assist in planning agenda.


• Invoice districts/entities for contracts, registration, and materials in a timely manner.


• Research and resolve outstanding invoices.


• Serve on HCDE committees and participate in functions supporting the organization’s mission.


• Attend and participant in workshops and conferences.


• Perform other duties as assigned.