2025-2026 Latin American & Caribbean Center, Student Program Assistant Job at Da

Overview

The Latin American & Caribbean Center (LACC) is recruiting a student to join their team of professionals by greeting visitors to the Center, fielding telephone calls, receiving and delivering mail. This position will assist with the promotion, coordination, reservations and follow-ups for various events organized every month, such as conferences, symposiums, lectures and other events, as well as initiating and completing projects related to alumni, consuls, embassies, faculty and other listservs/lists.

Responsibilities

• Greet all LACC visitors in a professional manner and provide them with program information and direct them accordingly


• Answer phone calls and direct callers to the appropriate party


• Process, sort, and route incoming and outgoing mail


• Monitor and manage inventory of office supplies; assist with the order and distribution of office supplies as necessary


• Monitor and respond to several departmental emails ensuring all emails are responded or forwarded to the appropriate person and/or department


• Create and distribute event flyers following SIPA guidelines. Collaborate with Program Manager on promotional materials and social media activity for the department


• Serve as LACC liaison with UTS to resolve any technical issues with computers, printers, Toshiba machine, etc. in the entire office


• Creation of LACC approved course list for Undergraduate and Graduate students every semester used to advise students


• Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence and invitation letters


• Assist with all FMI/ FCI program materials and applications


• Exhibited a high degree of discretion related to safeguarding confidential information.


• Maintain status reports to provide management with updated information on appointed projects.


• Overseeing the availability of the department conference room which hosts small events, faculty meetings, and academic course meetings.

Job Category

Federal Work Study

Qualifications

• Ability to communicate effectively.


• Possess a high sense of responsibility and customer service skills.


• Knowledge of PC operations and software, such as PantherSoft, Publisher, and PhotoShop.


• Ability to work well in a team environment.

Who May Apply

• Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.


• Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.


• Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Work Schedule

Hours will vary based on class schedule and needs of the department.

Advertised Salary

$13.00/Hour

Pre-Employment Requirements

Criminal Background Check. This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

• Duties: Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required) — No


• Will the position work within a Child Care center, medical facilities, etc. (Requires DCF Clearinghouse at a cost) — No


• Will the position work in a university sponsored Summer Camp? (Requires DCF Clearinghouse at a cost) — No


• Will the position require entering any K-12 schools? (Requires public school system clearance) — No


• Will the position perform fiscal duties to include budgeting, accounting, or having direct access to cash, checks, gift cards and/or credit/debit cards to include making and/or receiving payments? — No


• Will the position have control over university-wide operational processes through functional roles or system security access? (IT related) — No


• Will the position drive on behalf of the university (including using the golf cart)? (MVR Check only) — No


• Will the position travel with student athletes to events? — No


• Is this designated as a position of special trust, responsibility, and sensitive location? — No


• Will the position have system access to process payments, print or distribute checks, process corrections, or generate, update, or approve financial transactions that will result in the disbursement of university funds? — No


• Will this position work within units that provide health and human services? — No


• Will the position support university sponsored research? — No

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.

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