Office Assistant Job at The Larko Group in Chicago

We’re looking for a sharp, highly organized, and proactive Office Assistant to join a dynamic management consulting firm. In this Temp-to-Hire role, you’ll play a key part in keeping day-to-day operations efficient and on track, supporting a fast-paced team and ensuring nothing falls through the cracks.

From managing office logistics to assisting with administrative tasks, you'll be the go-to person behind the scenes who keeps everything moving. If you thrive in a collaborative environment, love variety in your day, and bring a can-do, problem-solving mindset to everything you do, we want to hear from you.

Responsibilities

• Answer and direct incoming phone calls.
• Sort, deliver, and process incoming and outgoing mail, including FedEx and UPS.
• Maintain and update client mailing lists.
• Prepare and distribute daily and weekly office schedules.
• Order and monitor office supply inventory.
• Manage and respond to emails from multiple electronic sources.
• Track and organize proofs of claims received via USPS, electronic delivery, fax, and courier.
• Coordinate and execute mass mailings (physical and electronic).
• Assist with data entry projects, including learning and using the Tabs billing system.
• Support additional administrative and clerical tasks as assigned.

Ideal Experience

• Bachelor's degree is preferred.
• 1-4 years of office experience.
• Proficient in Microsoft Office Suite, mail merge experience is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to accuracy and detail.
• Ability to multitask and prioritize workload effectively.
• Adaptable and flexible to take on unexpected tasks and projects.
• Willingness to learn new systems, including Tabs billing software.

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.