Personnel Office Assistant Job at Gallup-McKinley County Schools in Gallup

Overview

Position: Personnel Office Assistant

Location: Personnel

Date Posted: 9/18/2025

Closing Date: 10/02/2025

Provide customer service as the Personnel Assistant. Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.

Responsibilities

• Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment including a copier, facsimile machine, and computer; input and retrieve data and text; organize and maintain electronic filing and filing.
• Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
• Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
• Vetting and reviewing applications.
• Hiring, advertising and on-boarding applicants for school new hires.
• Assist principals with staffing.
• Complete EPARS for business office - new hires, current employment assignment and staff terminations.
• Update employee information in I-Visions.
• Maintaining all files on employees (electronically and paper).
• Audit employee files.
• Perform related duties and responsibilities as required.

Qualifications

• High school diploma or GED equivalency.
• Experience as a secretary or equivalent work.
• Demonstrated knowledge of basic office procedure.
• Demonstrated knowledge and skills of computer function and operation, typing, accounting, and other related secretarial skills.
• Demonstrated effective and stable interpersonal relationship with public and staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Details

• TITLE: Personnel Office Assistant
• CLASSIFICATION: Secretarial/Office Assistant
• DEPARTMENT: Personnel
• WORK HOURS: 7.5 hours per day – 37.5 hours per work week
• CONTRACT LENGTH: 236 days
• SALARY: Student Support Secretary Salary Schedule HS HS30 HS60 $40,491 $46,276 $52,060
• GMCS employees: Transfer Request Form needs to be signed by supervisor and uploaded to your application.

Specifications are not intended to reflect all duties performed within the job.

Definition

To perform a wide variety of clerical and secretarial duties in support of an assigned function; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures and to assist with basic sorting, filing, copying or clerical accounting activities.

Essential Function

• Provide customer service as the Personnel Assistant.
• Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.
• Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment including a copier, facsimile machine, and computer; input and retrieve data and text; organize and maintain electronic filing and filing.
• Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
• Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
• Vetting and reviewing applications.
• Hiring, advertising and on-boarding applicants for school new hires.
• Assist principals with staffing.
• Complete EPARS for business office-new hires, current employment assignment and staff terminations.
• Update employee information in I-Visions.
• Maintaining all files on employees (electronically and paper).
• Audit employee files.
• Perform related duties and responsibilities as required.