Receptionist/Office Assistant Job at Solomon Page in New York

Overview

We are seeking a polished, professional, and people-oriented Office Assistant to join our New York team in a Temp-to-Perm capacity. Reporting to the Office Manager/Team Lead, this role provides comprehensive administrative and office support while enhancing the client and visitor experience. The successful candidate will work closely with a collaborative admin team (five Executive Assistants plus Reception) and be the first point of contact for senior leadership and external guests.

• Location: New York, NY (Onsite, 5 days per week)
• Schedule: 8:00 AM – 4:00 PM, with some overtime for client events
• Compensation: $34/hr during temp period (approximately 3 months); $70,000–$72,000 + 5% bonus upon conversion

Responsibilities

• Greet, welcome, and manage all guests and visitors in a professional, friendly manner.
• Manage visitor system: arrange building access, issue passes, and direct to meeting rooms.
• Answer and route incoming phone calls; respond to general inquiries.
• Manage meeting room calendars and coordinate room reservations using Outlook.
• Support set-up for internal and external meetings, including technology checks and hospitality.
• Provide absence/backfill coverage for the Admin Team and Facilities Coordinator.
• Assist with office administration: stationery supplies, kitchen pantry inventory, stocking, and upkeep.
• Coordinate vendor relationships, car reservations, and desk bookings.
• Support meeting/event planning projects as assigned.
• Perform other administrative duties as needed to ensure smooth office operations.

Required Qualifications

• Experience: 1–2 years of receptionist, office assistant, or administrative support experience (2+ years preferred).
• Education: High school diploma required.
• Technical: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint). Outlook experience highly preferred.
• Professional Presence: Strong communication and interpersonal skills with a client-focused, people-oriented approach.
• Organizational Ability: Detail-oriented, able to manage multiple priorities and deadlines under pressure.
• Team Player: Flexible, collaborative, and eager to contribute to a supportive admin team.
• Work Ethic: Reliable, self-motivated, with a strong sense of ownership and accountability.
• Ability to adapt to changing needs and prioritize effectively in a fast-paced environment.