Administrative Assistant Job at Solomon Page in New York

Direct message the job poster from Solomon Page

Director of Non-Profit, Admin Support at Solomon Page

Our client, a strategically focused, full-service law firm of more than 110 lawyers would like to hire a fulltime Administrative Assistant.

• 65k - 75k temp to perm
• 5 days / week in office
• Bonus anywhere around $5k for the year
• Profit sharing
• Paid extra any over 35 hours , Time and a half over 40 hours
• 9:00AM- 5:00PM
  
  
  

Responsibilities:

• Answer telephones, greet clients, and provide information to clients.
• Open new matters and time entry in carpe diem
• Prepare and process expense reports
• Maintain project files and keep all matters updated and current.
• Perform research and support activities to assist attorneys.
• Use PowerPoint, MS Word, Excel, TOC/TOA’s and other programs in preparation ofcorrespondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.
• Establish and maintain filing systems; classifies, sorts, and files correspondence, records, media clips and other documents.
• Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, and organizes workload to meet established priorities
• Handle confidential information professionally and consistent with legal and ethical policies
• Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity
• Coordinate client billing process – send bills out to clients, act as first contact between client and billing dept
• Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines
• Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner.
• Creating and revising table of authorities and table of contents
  
  
  

Qualifications:

• Bachelors Degree required
• Excellent computer skills and software aptitude, including advanced knowledge of
• Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise.
• Excellent English language skills, grammar, spelling and syntax
• Outstanding organizational, interpersonal, and administrative skills
• Excellent attention to detail with the ability to multi-task
• Excellent telephone, writing, and proofreading skills
• Must be self-motivated and able to meet deadlines under pressure
• Must have the ability to work as part of a team, as well as to work independently
• Must be willing to work over-time as needed
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Other

• Industries

  Legal Services

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