Recruiting Coordinator Job at Private Inc. in Santa Clara

Overview

Recruiting Coordinator (12-Month Contract) for a pioneering AI research and development company. This high-impact, high-volume coordination role focuses on scheduling lifecycle, partnering with internal teams, and ensuring every candidate interaction is seamless and professional across technical and non-technical hiring.

Base pay range: $38.00/hr - $57.50/hr (commensurate with location and experience)

Job Title: Recruiting Coordinator (12-Month Contract)

Pay Rate: $38.00 $57.50/hour (commensurate with location and experience)

Work Hours: 40 hrs/week + 510 hrs/week overtime potential (OT may be completed remotely post-office hours)

Contract Duration: 12 months

Russell Tobin is hiring for a Recruiting Coordinator to join the Talent team of a client, an AI company focused on transformative technology for global impact. You will own scheduling, partner with recruiters and interviewers, and help make candidate interactions professional and efficient across roles.

Responsibilities

• Own end-to-end scheduling for evergreen and specialized hiring needs across technical, engineering, and corporate functions
• Serve as a key point of contact for candidates; ensure timely, professional, and welcoming communication
• Partner with recruiters, interviewers, and leadership to ensure seamless interview execution and candidate touchpoints
• Manage candidate travel and reimbursement logistics (including international scheduling)
• Greet and host candidates virtually and in person, ensuring a warm and polished experience
• Support senior and executive-level hiring coordination with the Executive Operations team
• Troubleshoot scheduling challenges, identify process improvements, and help streamline recruitment workflows using data and tools

Qualifications

• 23 years of recruiting coordination experience at a top-tier tech company or high-growth startup
• Strong proficiency in Google Workspace (Meet, Calendar, Docs), Slack, and ATS like Ashby
• Proven ability to manage 100200+ interviews per month
• Meticulous attention to detail and highly organized work style
• Excellent communication skills with a polished, professional tone
• Adaptability in high-growth, scrappy environments without rigid structure

Nice-to-Haves

• Experience scheduling with tools like Guide
• Understanding of AI, ML, or tech landscapes to engage candidates
• Familiarity with process automation tools used in recruiting coordination
• Exposure to both technical and non-technical recruiting functions

Employment details

• Employment type: Contract
• Seniority level: Mid-Senior level
• Job function: Human Resources, Administrative, and Information Technology
• Industries: Technology, Information and Media, Human Resources Services, and Administrative and Support Services

Note: This description includes the role scope, responsibilities, and qualifications; not all postings or salary information may be identical across regions.

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