Attorney Recruiting & Development Assistant Job at Akin Gump Strauss Hauer & Fel

Attorney Recruiting & Development Assistant

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Attorney Recruiting & Development Assistant

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Business Services Senior Recruiter at Akin

Schedule: 9:00 AM to 5:30 PM, Monday-Friday;

FLSA: Non-Exempt

Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Attorney Recruiting and Development Assistant in our Attorney Recruiting & Development department, reporting directly to the Attorney Recruiting and Development Manager.

The position will reside in the Los Angeles office with hybrid work capabilities and will be responsible for providing general administrative and event support to the California offices. The Attorney Recruiting and Development Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Attorney Recruiting and Development Assistant must fulfill the needs of the firm in a manner which is consistent with the Firm’s Core Values.

Key responsibilities of this position include:

• Participate in the management and distribution of sporting and concert event tickets, administer suite catering orders, secure approvals and process invoices.
• Assist with the execution of various external-facing practice-, industry- and office-related events including networking events, educational (CLE) programs, conference receptions, family-friendly events, alumni events and client dinners. Specific tasks include researching venues, drafting invitations, tracking RSVP lists, coordinating with the firm’s CLE team, processing invoices, acting as an on-site host and working event registration.
• Maintain mailing lists within the CRM while ensuring changes to contact records are processed as needed.
• Assist with coordination of office-related sponsorships, memberships and community involvement. Specific tasks include maintaining accurate records, processing forms and payments, driving attendance and calendaring.
• Gather information and collaborate with lawyers regarding membership and board opportunities in local business, trade, community and charitable organizations.
• Work with the marketing and design teams to prepare advertisements, invitations, collateral events and other one-off print items.
• Research and source promotional items for firm events.
• Support the planning and execution of the LA summer associate program, including preparing for and attending daytime and evening events and training programs.
• Assist with the summer associate evaluation process and respond to summer associate and attorney questions.
• Support law student recruitment program including corresponding with applicants and attorneys and participating in office Hiring Committee meetings.
• Assist with law school outreach efforts including generating event invitations, preparing materials, and attending on campus events as needed.
• Assist with lateral recruiting efforts, including corresponding with prospective employees and search firms, collecting evaluations from attorneys, and drafting offer letters.
• Enter and maintain applicant data in the recruiting database.
• File resumes, letters and other recruiting materials as needed, and create and maintain departmental files.
• Assist in new lawyer onboarding process such as coordinating photoshoots.
• Support Manager with special projects as identified by the Partners-in-Charge of the California offices, Chief Marketing & Business Development Officer or Director of Events as needed.
• Process check requests and expense reports.
• Assist with preparation of materials and tracking attendance for attorney development programs and events as needed.

Qualifications (Experience, Knowledge, Skills & Abilities):

• 1-2 years of relevant experience.
• Strong computer skills, including advanced knowledge of Microsoft Word, Excel and PowerPoint are essential.
• Excellent interpersonal skills.
• Demonstrated poise, tact and professionalism when interacting with internal and external contacts.
• Strong service orientation with the ability to establish and maintain effective working relationships with peers, attorneys and outside vendors.
• Ability to read, comprehend and follow instructions.
• Excellent written and oral communication skills, including strong writing and editing abilities.
• Ability to prioritize and manage workload effectively, respond to changing priorities, work independently and as part of a team, and complete tasks under time pressure.
• Strong organizational and project management skills.
• High attention to detail.
• Ability to use initiative and judgment to achieve results.
• Flexibility to work evening and weekend hours as needed.
• This position requires the use of a personal vehicle or mode of transportation for job-related duties including off-site events.
• Commitment to maintaining confidentiality of client and office information and adhering to the firm’s core values.
• Commitment to professional growth and development.

The anticipated base salary range for this position in Los Angeles, CA is $60,000 - $65,000. The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed. Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits. Additional information about benefits and rewards can be found here.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Marketing

• Industries

  Law Practice and Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Child care support

Disability insurance

Student loan assistance

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