Office Manager Job at Brooklyn Community Services in New York

Overview

Office Manager – Farragut Cornerstone

Reports to: Cornerstone Site Director
Work Location: 228 York Street, Brooklyn, NY 11201
Hours: Full time 35 hours per week - Monday to Friday 10:00 a.m. to 6:00 p.m.
Salary Range: $35,000 per year

Brooklyn Community Services (BCS) is one of Brooklyn’s first and largest non-sectarian social services agencies. Serving more than 10,000 individuals annually, BCS provides a broad and diverse range of services including prevention of foster care placement, crisis intervention, early childhood and after-school education, vocational training, job placement, and clinical services to adults with physical and developmental disabilities and histories of mental illness.

Responsibilities

• Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the department.
• Greet and meet parents and providers.
• Arrange meetings and workshops using Google Calendar.
• Prepare documents, correspondence, flyers, packets of information, etc.
• Develop organizational procedures and systems for office personnel, including filling, billing, payroll and scheduling.
• Enhance programming by completing program paperwork such as attendance, visitors log, NYCHA log, activity and sign-in sheets, etc.
• Build positive relationships with youth and young adults and serve as a role model with respect to demeanor, communication and behavior.
• Under the direction and approval of the site director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage and maintain office supplies and equipment.
• Prepare for all meetings occurring in the center, including agendas, room setup and phone calls.
• Assist with recruitment and enrollment of new children.
• Assist with the completion of DYCD monthly deliverables and inventory lists.
• Assist with inputting attendance and activities into the DYCD Database.
• Attend trainings, professional developments and staff meetings as needed.
• Open the center when the Site Director or Assistant Director are off-site.
• Other duties as assigned.

Qualifications

• High school degree required; Associate's Degree in Business Administration or related field preferred.
• One year of experience in an office setting required.
• Good communication and customer service skills required.
• Familiarity with non-profit, youth or social service agencies preferred.
• Demonstrated skills in program and human resource administration, with ability to manage multiple tasks and meet deadlines.
• Ability to creatively problem-solve information management challenges.
• Ability to multitask, be detail-oriented, and flexible.
• Professional oral and written communication skills.
• Ability to interact professionally with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel; ability to learn the DYCD Administrative Database.
• Familiarity with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.
• Reliable and able to work as a team member.
• Other duties as assigned.

Equal Opportunity Employer

BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.