Luzerne County Council is hiring: Office Manager-Treasurer's Office in Wilkes-Ba

Overview

This position is the person responsible for managing the day to day operations of the Treasurer’s Office.

Reporting Authority: Reports to Division Head of Budget and Finance

Tax Collection

• Processes abatements, including refunds and revised tax bill creation
• Checks the refunds (due to abatements) handled by the Tax Processor
• Backs up the Tax Processor for file loading/payment processing for the 69 tax collectors
• End of year tax duplicate balancing/return to Tax Claim
• New year tax bill creation for county/municipal (January) and school (June)
• Supplemental bill creation (May & September)
• Special bills creation (court orders)
• Organizes reminder notices for unpaid properties (August/September)
• Processes returned payments (NSF, Web Fail etc.). Involves voiding the payment in RBA, requesting JE’s in New World and contacting the property owner
• Creates data files for sale to the escrow companies for county/municipal and school. Loads payment files received from them (stripping out any duplicate payments)
• Verifies TIF payments for projects in Pittston City and Pittston Twp.
• Requests disbursements to the LC Redevelopment Authority from New World.
• Disburses to Newport Twp. weekly when collections are heavy. Invoice Newport for tax bills collected
• Invoices all school districts and municipalities for tax bills issued (September)
• Performs additional duties as assigned

Banking

• Initiates and approves wire transfers
• Primary system administrator for online banking services; includes security and allowable access for users of online bank services
• Opens/closes bank accounts; requests banking services; updates signature cards as necessary
• Physically takes deposits to the bank(s)
• Debits the SPCA bank account for dog license sales (monthly)

Hotel Tax

• Processes monthly hotel tax remittances weekly. Enters to spreadsheet, receipts to New World, scans checks to bank
• Disburses to the county, Visitors Bureau and Convention Center Authority on a monthly basis
• Assesses late charges as needed

General

• Tracks Treasurer’s Office employee time and submits information to payroll
• Drafts press releases related to the Treasurer’s function
• Assists at the front counter during busy times and staff shortages (often)
• Maintains accurate information on the Treasurer’s Office webpage
• Handles escalated taxpayer issues by phone, email and in person

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to prioritize multiple projects in a short amount of time
• Ability to express ideas effectively both orally and in writing
• Ability to establish and maintain effective working relationships with associates, County personnel, and/or accounting process, including auditors

• Education equivalent to a completion of a Bachelor’s degree program with major course work in accounting.
• Minimum three years of accounting experience (governmental preferred), at least one year of which shall have been at the senior accounting level.
• Or any equivalent combination of acceptable training and experience which has provided the knowledge, skills and abilities cited above.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.