PrideStaff
Job Title: Office Administrator
Location: Duluth, GA (Onsite)
Schedule: M-F 8:30am until 5:00pm
Pay Rate: $18 per hour
Job Summary:
The Office Administrator will oversee the day-to-day administrative affairs of the office. The role includes maintaining client relations, supporting professional staff members, and managing office organization and inventory of supplies.
Duties and Responsibilities
- Welcome visitors with a courteous and friendly disposition.
- Answer office phone calls and route calls to appropriate personnel.
- Process personal and corporate tax returns.
- Update databases and records in client/staff management software.
- Scan client financial documents into appropriate databases.
- Manage the corporate calendar and schedule appointments.
- Prepare expense reports, manage files, and book travel arrangements as needed.
- Manage emails, letters, packages, and other forms of correspondence.
- Create invoices, post payments, perform collections, and facilitate bill-paying services for various clients and associations.
- Make bank deposits.
- Maintain office equipment and manage office supplies.
- Support and assist accountants and staff members as required.
- Learn accounting software applications to assist in troubleshooting.
- Excellent leadership, time management, and organizational skills, with the ability to prioritize tasks.
- Ability to take direction from multiple team members.
- Project management skills are required.
- Advanced knowledge of Microsoft Office Suite of programs is required.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- High School Diploma or equivalent is required.
- A minimum of 2 years of office administrator or similar experience is required.
- Multiple office location experience preferred.
- Experience with Thomson Reuters (accounting software) applications is a plus but not required.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Compensation / Pay Rate (Up to): $18.00 - $18.00