Insight global is assisting a marine engineering client of ours in identifying a resourceful and detail-oriented Office Administrator to oversee and optimize our daily operations. This role is pivotal to maintaining a productive and organized work environment, supporting both leadership and staff, and ensuring that administrative processes run efficiently. You'll be the go-to person for all things operational-from coordinating schedules and managing supplies to supporting HR and finance functions
Responsibilities
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General administrative: Support to office staff and management - organize and manage meeting logistics, including scheduling, agenda preparation, and minute-taking. Booking venues and arranging catering when needed
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Travel: Coordinate domestic and international travel arrangements for staff, including flights, accommodation, and transportation
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Document Management: Maintain accurate records, handle confidential files, and ensure compliance with data protection policies
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Finance Support: Assist with invoice processing, budget tracking, and expense reporting
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HR Assistance: Support onboarding/offboarding processes and coordinate training sessions
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Office Supplies & Vendor Relations: Monitor inventory, place orders, and liaise with external vendors and service providers
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Facility Oversight: Ensure the office environment is clean, safe, and well-maintained; coordinate repairs and maintenance as needed
Information classification: RESTRICTED
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Communication Hub: Serve as the first point of contact for internal and external inquiries, ensuring professional and timely responses
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Process Improvement: Identify opportunities to streamline workflows and implement best practices
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Minimum 5 years of experience in office administration or a related role
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Proven startup pace experience
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Used to wearing multiple hats
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Strong organizational and time-management skills
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Excellent communication and interpersonal abilities
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Proficiency in Microsoft Office Suite and familiarity with office management software
Nice to Have Skills & Experience
High school diploma required; associate or bachelor's degree preferred
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Insight Global