Leadec is hiring: Office Manager in Birmingham

Overview

Position: Office Manager

Location: Belton, SC

Job Type: On-site (100%)

Reports to: Project Business Finance Manager

Department: North American Operations

Position Purpose: Provides office administrative support for the site. Complete the scheduled tasks to standard.

Essential Duties and Responsibilities

• Demonstrates the values and business principles of Leadec.
• Works safely at all times.
• Administrative Oversight:
  • Manage administrative systems, develop and maintain documentation, and ensure data protection and confidentiality.
• Financial Management:
  • Monitor expenditures, process invoices, and assist with payroll and purchasing functions, accruals and reporting.
• Staff Support:
  • Provide administrative support to management and staff, onboard new employees, and help with staff development.
• Office Operations:
  • Maintain licenses, permits, & signage. Office shipping/receiving and mail distribution. Order and maintain office supplies and equipment, coordinate office maintenance and repairs, and ensure a safe and pleasant work environment.
• Communication:
  • Serve as a point of contact, handle incoming communications, and ensure effective communication within the office as well as office announcements.
• Logistics:
  • Open/Close Office Building. Schedule and coordinate meetings, appointments for staff and management. IT Point of Contact.
• Event Coordination:
  • Plan and organize office events, team-building activities, and company parties.
• Vendor Management:
  • Liaise with vendors and contractors to manage office maintenance, equipment procurement, and service agreements.
• Provide information by answering questions and requests from the customer, Leadec Corporate Office, and the local Leadec staff.
• Site contact for basic accounting tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Maintain an inventory of office supplies and other administrative tasks as required.
• Support management projects as required.
• Track and investigate receivables.
• Complete and maintain site KPI metrics.
• Maintain safety performance charts and data.
• Coordinate site employee activities.
• Update standardized work and other schedules from operations group leaders.
• Complete division and site reporting as required.
• Organize all aspects of the office and ensure professionalism.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word, and Excel.
• Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively.
• All other duties as assigned by Leadec manager.

Competencies

• Managing Tasks
• Open Communication
• Self-Management

Knowledge, Skills, and Abilities

• Communication Skills - Ability to communicate with all levels of Leadec and customer employees.
• Language Ability -- Talking to others to convey information effectively.
• Ability to manage office administration processes.
• Professional attitude, organizational abilities, and detail oriented to all staff members, Corporate Office, customers, suppliers, etc.
• Ability to be efficient with job duties and doing more than bare minimum.
• Quality assurance skills to maintain company quality standards of services.
• Time management and prioritization skills to ensure the functioning of schedules and office systems
• Must be a highly organized, self-motivated individual who can work independently with minimum supervision.

Position Qualifications

• A minimum of 2 years of progressive responsibility in Office Administration preferred.
• Previous experience in an industrial or manufacturing environment is preferred.
• Purchasing and billing experience.
• Payroll experience is a plus.
• Computer skills with Microsoft Office, Word, and Excel are required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job:

• Required to talk and/or hear in an industrial setting (noise level is moderate). Frequently required to stand and walk on concrete surfaces for 4-8 hours. Occasionally required to reach with hands and arms; lift; stoop, or crouch.
• Vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment.
• Work is performed in an industrial-manufacturing environment with significant time spent working on a computer or at a desk.