Pasona N A, Inc. is hiring: Office Administrator in Lexington

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Office Administrator - Lexington, KY

Job Description

Office Administrator - Lexington, KY

We are seeking a bilingual (Japanese/English) Office Administrator to manage general office operations, accounting, and HR functions. This is a direct-hire, full-time position based in the office, with no travel required.

Key Responsibilities

Accounting & Finance:

• Manage Accounts Receivable and Accounts Payable
• Issue invoices, quotations, and purchase orders as needed
• Monitor A/R balances and follow up with customers
• Process daily payments and bills
• Handle biweekly payroll, including tax withholdings and filings
• Prepare monthly financial reports (P&L, balance sheet, cash flow) for the Japan headquarters
• Perform monthly bank reconciliations and assist with monthly closings
• Coordinate with an external CPA on corporate income tax filings
• File annual (or periodic) sales and use tax returns
  
  

• Track employee work hours, paid time off, and mileage
• Administer employee benefits (health, dental, voluntary insurance, retirement plans)
• Handle travel reimbursements and usage records for company vehicles
• Translate documents between English and Japanese
• Provide interpretation and general support for Japanese-speaking staff
  
  

• Proficiency in Japanese and English (written and verbal); able to interpret and translate professionally
• Prior experience in accounting, HR, and office administration
• Strong understanding of Japanese business culture preferred
• On-site attendance required: Monday–Friday, 8:00 AM – 5:00 PM
  
  

• Salary: $45,000–$60,000 annually
• Bonus potential: Approximately 1 to 1.5 months' salary
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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