Virtue AI
Overview Virtue AI is seeking a highly organized, detail-oriented, and self-starting Administrative Business Partner to support our CEO. This role requires exceptional administrative efficiency and flawless execution to manage the leader's scheduling, logistics, and communications. You will maintain immaculate systems to ensure no details slip through the cracks while providing comprehensive support. As a critical point of contact in the senior leader's office, you will need to demonstrate exceptional organizational abilities in a fast-paced, high-volume environment, maintaining meticulous systems while handling shifting priorities. Success requires outstanding attention to detail, strong relationship-building skills, and the ability to anticipate needs across teams while ensuring responsive, error-free execution.
Responsibilities
Scheduling and managing calendars for the leader Building and maintaining organizational systems for tracking and managing inbound requests Managing the leader's inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged Helping the leader track and execute action items Coordinating with internal stakeholders to gather necessary information and materials for meetings Coordinating logistics for conferences and events in partnership with comms, sales, and marketing teams. Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping Providing seamless and welcoming experiences for in-person visitors to Virtue AI's HQ in San Francisco, ensuring prospective partners and customers feel valued and appreciated Handling travel logistics and, in some cases, traveling with the leader Assisting with ad-hoc projects using your problem-solving skills and proactive mindset to drive positive outcomes Qualifications
You may be a good fit if you: Are highly organized with the ability to build systems to track and prioritize multiple tasks Maintain a high level of attention to detail Thrive in fast-paced and changing environments Take pride in flawless administrative execution Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed Have excellent time management skills Have a positive, calm, and welcoming attitude Able to communicate effectively with team members at all levels You have a proven track record of handling sensitive and confidential information with discretion Strong candidates may also
Have a strong interest in Virtue AI’s mission and deep commitment to AI safety & security in research and product development Have experience supporting executives or busy leaders Have a security mindset with a thorough understanding of data protection and privacy best practices Location Policy
Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our San Francisco office.
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Scheduling and managing calendars for the leader Building and maintaining organizational systems for tracking and managing inbound requests Managing the leader's inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged Helping the leader track and execute action items Coordinating with internal stakeholders to gather necessary information and materials for meetings Coordinating logistics for conferences and events in partnership with comms, sales, and marketing teams. Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping Providing seamless and welcoming experiences for in-person visitors to Virtue AI's HQ in San Francisco, ensuring prospective partners and customers feel valued and appreciated Handling travel logistics and, in some cases, traveling with the leader Assisting with ad-hoc projects using your problem-solving skills and proactive mindset to drive positive outcomes Qualifications
You may be a good fit if you: Are highly organized with the ability to build systems to track and prioritize multiple tasks Maintain a high level of attention to detail Thrive in fast-paced and changing environments Take pride in flawless administrative execution Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed Have excellent time management skills Have a positive, calm, and welcoming attitude Able to communicate effectively with team members at all levels You have a proven track record of handling sensitive and confidential information with discretion Strong candidates may also
Have a strong interest in Virtue AI’s mission and deep commitment to AI safety & security in research and product development Have experience supporting executives or busy leaders Have a security mindset with a thorough understanding of data protection and privacy best practices Location Policy
Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our San Francisco office.
#J-18808-Ljbffr