Virtue AI
Overview
Virtue AI is seeking a highly organized, detail-oriented, and self-starting Administrative Business Partner to support our CEO. This role requires exceptional administrative efficiency and flawless execution to manage the leader's scheduling, logistics, and communications. You will maintain immaculate systems to ensure no details slip through the cracks while providing comprehensive support. As a critical point of contact in the senior leader's office, you will need to demonstrate exceptional organizational abilities in a fast-paced, high-volume environment, maintaining meticulous systems while handling shifting priorities. Success requires outstanding attention to detail, strong relationship-building skills, and the ability to anticipate needs across teams while ensuring responsive, error-free execution.
Responsibilities
Scheduling and managing calendars for the leader
Building and maintaining organizational systems for tracking and managing inbound requests
Managing the leader's inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged
Helping the leader track and execute action items
Coordinating with internal stakeholders to gather necessary information and materials for meetings
Coordinating logistics for conferences and events in partnership with comms, sales, and marketing teams
Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping
Providing seamless and welcoming experiences for in-person visitors to Virtue AI's HQ in San Francisco, ensuring prospective partners and customers feel valued and appreciated
Handling travel logistics and, in some cases, traveling with the leader
Assisting with ad-hoc projects using your problem-solving skills and proactive mindset to drive positive outcomes
You may be a good fit if you:
Are highly organized with the ability to build systems to track and prioritize multiple tasks
Maintain a high level of attention to detail
Thrive in fast-paced and changing environments
Take pride in flawless administrative execution
Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed
Have excellent time management skills
Have a positive, calm, and welcoming attitude
Able to communicate effectively with team members at all levels
You have a proven track record of handling sensitive and confidential information with discretion
Strong candidates may also:
Have a strong interest in Virtue AI’s mission and deep commitment to AI safety & security in research and product development
Have experience supporting executives or busy leaders
Have a security mindset with a thorough understanding of data protection and privacy best practices
Role Specific Location Policy:
Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our San Francisco office.
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Technology, Information and Internet
Referrals increase your chances of interviewing at Virtue AI by 2x
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Oakland, CA $202,957 - $226,000 1 week ago
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Virtue AI is seeking a highly organized, detail-oriented, and self-starting Administrative Business Partner to support our CEO. This role requires exceptional administrative efficiency and flawless execution to manage the leader's scheduling, logistics, and communications. You will maintain immaculate systems to ensure no details slip through the cracks while providing comprehensive support. As a critical point of contact in the senior leader's office, you will need to demonstrate exceptional organizational abilities in a fast-paced, high-volume environment, maintaining meticulous systems while handling shifting priorities. Success requires outstanding attention to detail, strong relationship-building skills, and the ability to anticipate needs across teams while ensuring responsive, error-free execution.
Responsibilities
Scheduling and managing calendars for the leader
Building and maintaining organizational systems for tracking and managing inbound requests
Managing the leader's inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged
Helping the leader track and execute action items
Coordinating with internal stakeholders to gather necessary information and materials for meetings
Coordinating logistics for conferences and events in partnership with comms, sales, and marketing teams
Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record-keeping
Providing seamless and welcoming experiences for in-person visitors to Virtue AI's HQ in San Francisco, ensuring prospective partners and customers feel valued and appreciated
Handling travel logistics and, in some cases, traveling with the leader
Assisting with ad-hoc projects using your problem-solving skills and proactive mindset to drive positive outcomes
You may be a good fit if you:
Are highly organized with the ability to build systems to track and prioritize multiple tasks
Maintain a high level of attention to detail
Thrive in fast-paced and changing environments
Take pride in flawless administrative execution
Have enthusiasm for supporting leaders in executing their vision, and ensuring they have the necessary resources and information to succeed
Have excellent time management skills
Have a positive, calm, and welcoming attitude
Able to communicate effectively with team members at all levels
You have a proven track record of handling sensitive and confidential information with discretion
Strong candidates may also:
Have a strong interest in Virtue AI’s mission and deep commitment to AI safety & security in research and product development
Have experience supporting executives or busy leaders
Have a security mindset with a thorough understanding of data protection and privacy best practices
Role Specific Location Policy:
Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our San Francisco office.
Seniority level
Entry level
Employment type
Full-time
Job function
Business Development and Sales
Industries
Technology, Information and Internet
Referrals increase your chances of interviewing at Virtue AI by 2x
San Francisco, CA $90,000 - $130,000 1 month ago
San Francisco, CA $130,050 - $180,600 3 weeks ago
San Francisco, CA $79,200 - $105,600 6 days ago
San Francisco, CA $68,000 - $85,000 9 months ago
San Francisco, CA $104,000 - $145,000 3 weeks ago
San Francisco, CA $95,000 - $115,000 2 days ago
Oakland, CA $202,957 - $226,000 1 week ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr