Jobot
Executive and Office Management Assistant
Jobot, Los Angeles, California, United States, 90079
Executive and Office Management Assistant - cutting edge LA law firm
Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
This Jobot Job is hosted by: Dana Paulo Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $85,000 - $110,000 per year
A bit about us:
Our client is an elite litigation boutique recognized by leading legal publications as having one of the country's top employment practices. This prestigious 70+ attorney firm serves Fortune 500 companies, financial institutions, technology companies, universities, and high-profile individuals. Consistently recognized as a leading boutique, our client combines sophisticated commercial litigation with impactful public interest work while maintaining a strong commitment to diversity and inclusion.
Why join us?
Mission Oriented Collaborative Growth Competitive compensation + benefits
Job Details
Job Details: We are seeking a highly skilled and professional Executive and Office Management Assistant to join our dynamic legal team. This is a permanent position that offers an exciting opportunity to work in a fast-paced, high-stakes environment. The successful candidate will be responsible for providing comprehensive support to our executive team, coordinating office operations, and managing schedules and expenses in a law firm setting.
Responsibilities: 1. Provide high-level administrative support to the executive team, including managing calendars, coordinating meetings, and preparing correspondence. 2. Oversee office operations, ensuring a productive and efficient work environment. 3. Manage and reconcile expenses, including tracking receipts, processing expense reports, and liaising with the finance department. 4. Coordinate travel arrangements for the executive team, including booking flights, accommodations, and arranging transportation. 5. Maintain a high level of confidentiality and discretion in handling sensitive information. 6. Assist with the preparation of legal documents, including drafting, proofreading, and editing. 7. Coordinate with other departments to ensure smooth communication and efficiency. 8. Manage special projects as assigned by the executive team.
Qualifications: 1. Minimum of 3 years' experience in office management within a law firm. 2. Proficiency in office management systems and procedures. 3. Exceptional organizational skills with the ability to prioritize tasks and manage time effectively. 4. Excellent verbal and written communication skills. 5. Strong knowledge of calendar management and scheduling. 6. Experience with expense management and budgeting. 7. High degree of professionalism and discretion in handling confidential information. 8. Proficiency in MS Office Suite, particularly Word, Excel, and Outlook. 9. Ability to work well under pressure and adapt to changing situations. 10. Bachelor’s degree 11. Familiarity with legal terminology and procedures.
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
This Jobot Job is hosted by: Dana Paulo Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $85,000 - $110,000 per year
A bit about us:
Our client is an elite litigation boutique recognized by leading legal publications as having one of the country's top employment practices. This prestigious 70+ attorney firm serves Fortune 500 companies, financial institutions, technology companies, universities, and high-profile individuals. Consistently recognized as a leading boutique, our client combines sophisticated commercial litigation with impactful public interest work while maintaining a strong commitment to diversity and inclusion.
Why join us?
Mission Oriented Collaborative Growth Competitive compensation + benefits
Job Details
Job Details: We are seeking a highly skilled and professional Executive and Office Management Assistant to join our dynamic legal team. This is a permanent position that offers an exciting opportunity to work in a fast-paced, high-stakes environment. The successful candidate will be responsible for providing comprehensive support to our executive team, coordinating office operations, and managing schedules and expenses in a law firm setting.
Responsibilities: 1. Provide high-level administrative support to the executive team, including managing calendars, coordinating meetings, and preparing correspondence. 2. Oversee office operations, ensuring a productive and efficient work environment. 3. Manage and reconcile expenses, including tracking receipts, processing expense reports, and liaising with the finance department. 4. Coordinate travel arrangements for the executive team, including booking flights, accommodations, and arranging transportation. 5. Maintain a high level of confidentiality and discretion in handling sensitive information. 6. Assist with the preparation of legal documents, including drafting, proofreading, and editing. 7. Coordinate with other departments to ensure smooth communication and efficiency. 8. Manage special projects as assigned by the executive team.
Qualifications: 1. Minimum of 3 years' experience in office management within a law firm. 2. Proficiency in office management systems and procedures. 3. Exceptional organizational skills with the ability to prioritize tasks and manage time effectively. 4. Excellent verbal and written communication skills. 5. Strong knowledge of calendar management and scheduling. 6. Experience with expense management and budgeting. 7. High degree of professionalism and discretion in handling confidential information. 8. Proficiency in MS Office Suite, particularly Word, Excel, and Outlook. 9. Ability to work well under pressure and adapt to changing situations. 10. Bachelor’s degree 11. Familiarity with legal terminology and procedures.
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.