Beacon Hill
Position:
Temporary Executive Assistant
Qualifications, skills, and all relevant experience needed for this role can be found in the full description below. Location:
Charlestown, MA - Onsite Mon-Thurs, remote Friday (flexible based on business needs) Duration:
4-5 months (temporary maternity leave coverage, potential for extension) Pay:
$40/hr Overview: We are seeking an experienced Executive Assistant to provide high-level support to the Chief Financial Officer (CFO) and, on occasion, the VP of Innovation. This role requires strong organizational skills, the ability to manage competing priorities, and a collaborative approach to working across teams. Key Responsibilities: Provide executive-level administrative support, primarily to the CFO (80%) and partially to the VP of Innovation (20%). Manage complex calendars, schedule meetings, conferences, interviews, and appointments. Draft, proofread, and prepare correspondence, board presentations, and reports. Review documents requiring executive approval/signature, such as purchase orders, contracts, leave requests, and expense reports. Coordinate travel, logistics, and meeting preparation as needed. Deliver excellent customer service when answering calls, screening inquiries, and liaising with internal and external stakeholders. Maintain strong relationships with the finance team and administrative support staff. Qualifications: Previous Executive Assistant experience supporting C-level executives. Strong skills in calendar management, prioritization, and working with multiple personalities. Expertise with Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel. Experience with tools like Tallie and Smartsheets (preferred). Excellent attention to detail, discretion, and communication skills. Ability to thrive in a collaborative, fast-paced environment. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Temporary Executive Assistant
Qualifications, skills, and all relevant experience needed for this role can be found in the full description below. Location:
Charlestown, MA - Onsite Mon-Thurs, remote Friday (flexible based on business needs) Duration:
4-5 months (temporary maternity leave coverage, potential for extension) Pay:
$40/hr Overview: We are seeking an experienced Executive Assistant to provide high-level support to the Chief Financial Officer (CFO) and, on occasion, the VP of Innovation. This role requires strong organizational skills, the ability to manage competing priorities, and a collaborative approach to working across teams. Key Responsibilities: Provide executive-level administrative support, primarily to the CFO (80%) and partially to the VP of Innovation (20%). Manage complex calendars, schedule meetings, conferences, interviews, and appointments. Draft, proofread, and prepare correspondence, board presentations, and reports. Review documents requiring executive approval/signature, such as purchase orders, contracts, leave requests, and expense reports. Coordinate travel, logistics, and meeting preparation as needed. Deliver excellent customer service when answering calls, screening inquiries, and liaising with internal and external stakeholders. Maintain strong relationships with the finance team and administrative support staff. Qualifications: Previous Executive Assistant experience supporting C-level executives. Strong skills in calendar management, prioritization, and working with multiple personalities. Expertise with Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel. Experience with tools like Tallie and Smartsheets (preferred). Excellent attention to detail, discretion, and communication skills. Ability to thrive in a collaborative, fast-paced environment. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)