AllSearch Professional Staffing
Facilities Coordinator - Warehouse and Office - Base Salary to 85k/year - Lincol
AllSearch Professional Staffing, Lincolnshire, Illinois, United States, 60069
Job Description
Job Description
Facilities Coordinator - Warehouse and Office - Base Salary to 85k/year - Lincolnshire, IL Our client, a well-established, multi-national manufacturing company's US warehouse/ distribution center and office location is currently seeking a Facilities Coordinator for their Lincolnshire, IL location.
The Facilities Coordinator (over distribution/ warehouse or manufacturing) will take full responsibility for both Safety and Facility Maintenance, offering strong collaboration and negotiation skills especially with facility vendors. Includes: safety inspections, training staff, managing maintenance budgets /projects, enforcing health and safety regulations, responding to incidents, & ensuring the long-term functionality and security of the facility. The facilities Coordinator will be the sole facilities and safety staff member onsite.
Responsibilities: Inspect the facility daily for any repair or safety issues
Perform minor repairs hands-on, contact vendors for larger service projects
Oversee care of building systems (HVAC, electrical, plumbing, etc.)
Plan and coordinate renovations, refurbishments, and space utilization projects
Ensure certificate of insurance on file for all vendors
Negotiate bids and manage contracts for third-party service providers
Coordinate maintenance and repair in a timely manner
Manage general upkeep of interior and exterior areas
Manage security systems such as cameras and door access
Compile and maintain preferred vendor list; evaluate new potential vendors
Develop and implement health and safety plans, policies, and protocols
Conduct regular safety audits, inspections, and risk assessments
Serve as the primary point of contact for incident notifications and investigations
Determine causes and recommend preventive measures and corrective actions
Plan, implement, and conduct safety training programs for employees
Lead Safety Team meetings on a regular basis
Identify best practices and continuous improvement initiatives
Oversee facility-related projects, costs, schedules, and vendor contracts
Manage budgets for facility operations, maintenance, and projects Prepare purchase approvals for planned and unplanned expenses
Review and process invoices for payment ensuring accuracy
Coordinate and supervise external contractors for building maintenance
Maintain detailed records, reports, and correspondence
Submit reports to regulatory authorities as required
Maintain up to date records for all inspections
Maintain all OSHA logs and reports as well as all accident/incident reports
Establish work procedures and processes
Maintain various spreadsheets and other data records
Maintain files re: contracts, confidentiality agreements, insurance documentation
Communicate, organize, and maintain confidential information Manage special projects as needed
Maintain an organized and secure work environment
Support co-workers in other departments as needed Qualifications: High School Diploma or GED and 3+ years related experience
3+ years' experience in Facilities Management – industrial (warehouse/ distribution or manufacturing)
Knowledge of OSHA General Industry standards
2+ years' experience in Safety Management (OR interest in learning)
Facility Management Professional (FMP), Certified Facility Manager (CFM) a plus!
Building Infrastructure certifications in related technical field a plus! (HVAC, Plumbing, Office Equipment, Project management)
Proficiency in Microsoft Office (Excel, PowerPoint, Word) Compensation: Base salary in the 75k - 85k/year range Bonus: based on company performance after a year of service
Paid Time Off (PTO); vacation accrual program
Holidays: 10 paid holidays plus 2 floating holidays per year
7 paid sick days and 3 personal days; prorated 1st year of hire
401k Retirement Plan with Company Match vesting schedule
Medical: 3 BlueCross/Blue Shield medical plans are offered
Dental & Vision; Life, AD&D, ST/LT Disability, Employee Assistance Program #INDMANUF
Job Description
Facilities Coordinator - Warehouse and Office - Base Salary to 85k/year - Lincolnshire, IL Our client, a well-established, multi-national manufacturing company's US warehouse/ distribution center and office location is currently seeking a Facilities Coordinator for their Lincolnshire, IL location.
The Facilities Coordinator (over distribution/ warehouse or manufacturing) will take full responsibility for both Safety and Facility Maintenance, offering strong collaboration and negotiation skills especially with facility vendors. Includes: safety inspections, training staff, managing maintenance budgets /projects, enforcing health and safety regulations, responding to incidents, & ensuring the long-term functionality and security of the facility. The facilities Coordinator will be the sole facilities and safety staff member onsite.
Responsibilities: Inspect the facility daily for any repair or safety issues
Perform minor repairs hands-on, contact vendors for larger service projects
Oversee care of building systems (HVAC, electrical, plumbing, etc.)
Plan and coordinate renovations, refurbishments, and space utilization projects
Ensure certificate of insurance on file for all vendors
Negotiate bids and manage contracts for third-party service providers
Coordinate maintenance and repair in a timely manner
Manage general upkeep of interior and exterior areas
Manage security systems such as cameras and door access
Compile and maintain preferred vendor list; evaluate new potential vendors
Develop and implement health and safety plans, policies, and protocols
Conduct regular safety audits, inspections, and risk assessments
Serve as the primary point of contact for incident notifications and investigations
Determine causes and recommend preventive measures and corrective actions
Plan, implement, and conduct safety training programs for employees
Lead Safety Team meetings on a regular basis
Identify best practices and continuous improvement initiatives
Oversee facility-related projects, costs, schedules, and vendor contracts
Manage budgets for facility operations, maintenance, and projects Prepare purchase approvals for planned and unplanned expenses
Review and process invoices for payment ensuring accuracy
Coordinate and supervise external contractors for building maintenance
Maintain detailed records, reports, and correspondence
Submit reports to regulatory authorities as required
Maintain up to date records for all inspections
Maintain all OSHA logs and reports as well as all accident/incident reports
Establish work procedures and processes
Maintain various spreadsheets and other data records
Maintain files re: contracts, confidentiality agreements, insurance documentation
Communicate, organize, and maintain confidential information Manage special projects as needed
Maintain an organized and secure work environment
Support co-workers in other departments as needed Qualifications: High School Diploma or GED and 3+ years related experience
3+ years' experience in Facilities Management – industrial (warehouse/ distribution or manufacturing)
Knowledge of OSHA General Industry standards
2+ years' experience in Safety Management (OR interest in learning)
Facility Management Professional (FMP), Certified Facility Manager (CFM) a plus!
Building Infrastructure certifications in related technical field a plus! (HVAC, Plumbing, Office Equipment, Project management)
Proficiency in Microsoft Office (Excel, PowerPoint, Word) Compensation: Base salary in the 75k - 85k/year range Bonus: based on company performance after a year of service
Paid Time Off (PTO); vacation accrual program
Holidays: 10 paid holidays plus 2 floating holidays per year
7 paid sick days and 3 personal days; prorated 1st year of hire
401k Retirement Plan with Company Match vesting schedule
Medical: 3 BlueCross/Blue Shield medical plans are offered
Dental & Vision; Life, AD&D, ST/LT Disability, Employee Assistance Program #INDMANUF