Piedmont Lube
Overview:
Piedmont Lube Centers, LLC dba Jiffy Lube is seeking a highly organized and detail-oriented Facilities Coordinator to support our 28-location operations. This role is responsible for managing vendor relationships, contracts, expenses, and facility-related services across all stores. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to juggle multiple priorities while keeping operations running smoothly.
Key Responsibilities:
Vendor & Contract Management
Manage relationships with vendors, contractors, and service providers. Track and update work orders to ensure timely completion. Review and negotiate contracts for cost-effectiveness and service quality. Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.).
Procurement & Expense Oversight
Monitor and process recurring expenses such as leases, utilities, and service bills. Place and track orders for supplies (equipment, materials). Assist with taxes and compliance requirements for each location. Maintain accurate records of vendor invoices, payments, and expense allocations.
Facilities Support
Assist with scheduling and overseeing subcontractor projects and repairs. Facilitate business license renewals, emission station renewals, inspections, and other administrative tasks Coordinate vehicles, equipment, and staff support for vendor projects. Perform basic maintenance or coordinate with vendors for specialized needs (HVAC, electrical, plumbing, etc.). Escalate complex maintenance issues to supervisor as needed.
Operational Support
Participate in Planning, Operations, and Facilities meetings. Provide reporting on vendor performance, expenses, and contracts. Ensure compliance with company policies and standards across all locations.
Qualifications:
2+ years of experience in administrative/executive assistant, facilities coordination, or operations support. Strong organizational and project management skills. Excellent communication and negotiation abilities. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Ability to work independently, manage multiple priorities, and meet deadlines. Knowledge of basic facility systems (HVAC, plumbing, electrical) a plus. Prior multi-location or retail/automotive industry experience preferred. What We Offer:
Competitive pay and benefits package. Opportunity to support and grow within a well-established company. Hands-on experience in procurement, vendor management, and facilities operations. Collaborative team environment with room for growth.
Piedmont Lube Centers, LLC dba Jiffy Lube is seeking a highly organized and detail-oriented Facilities Coordinator to support our 28-location operations. This role is responsible for managing vendor relationships, contracts, expenses, and facility-related services across all stores. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to juggle multiple priorities while keeping operations running smoothly.
Key Responsibilities:
Vendor & Contract Management
Manage relationships with vendors, contractors, and service providers. Track and update work orders to ensure timely completion. Review and negotiate contracts for cost-effectiveness and service quality. Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.).
Procurement & Expense Oversight
Monitor and process recurring expenses such as leases, utilities, and service bills. Place and track orders for supplies (equipment, materials). Assist with taxes and compliance requirements for each location. Maintain accurate records of vendor invoices, payments, and expense allocations.
Facilities Support
Assist with scheduling and overseeing subcontractor projects and repairs. Facilitate business license renewals, emission station renewals, inspections, and other administrative tasks Coordinate vehicles, equipment, and staff support for vendor projects. Perform basic maintenance or coordinate with vendors for specialized needs (HVAC, electrical, plumbing, etc.). Escalate complex maintenance issues to supervisor as needed.
Operational Support
Participate in Planning, Operations, and Facilities meetings. Provide reporting on vendor performance, expenses, and contracts. Ensure compliance with company policies and standards across all locations.
Qualifications:
2+ years of experience in administrative/executive assistant, facilities coordination, or operations support. Strong organizational and project management skills. Excellent communication and negotiation abilities. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Ability to work independently, manage multiple priorities, and meet deadlines. Knowledge of basic facility systems (HVAC, plumbing, electrical) a plus. Prior multi-location or retail/automotive industry experience preferred. What We Offer:
Competitive pay and benefits package. Opportunity to support and grow within a well-established company. Hands-on experience in procurement, vendor management, and facilities operations. Collaborative team environment with room for growth.