Accounting Clerk Job at Wauseon Machine in Wauseon

Overview

Accounting Clerk at Wauseon Machine

Responsibilities

• Invoicing customers by reviewing and verifying pack list information and milestone approvals, then submitting using the appropriate delivery system for that customer.
• Review and record deposits from the bank into the ERP by scanning physical checks and verifying remittances for ACH payments.
• Responsible for accounts receivable collection through contacting customers, reviewing customer terms, researching issues and routing appropriately.
• Resolve unbilled items through collaboration with team members.
• Assist in new customer setup through running credit reports, collecting sales tax forms, and coordinating an assigned credit limit with the Controller.
• Create approved supplier profiles within software databases and ensure contact information, payment terms, payment method, and other pertinent information is current and accurate.
• Perform a three-way match of purchase orders, goods receipts, and invoices to ensure vendor delivery and price of goods/services being rendered are complete and accurate.
• Review, verify, and process invoices related to raw materials, equipment, and indirect manufacturing supplies in accordance with company policies.
• Validate general ledger expense codes and cost center allocations are categorized correctly for all purchased items before posting invoices.
• Request and ensure proper approvals are received for invoices without purchase orders per LOA.
• Coordinate payment runs (checks, ACH, and wires) to meet vendor terms and cash flow requirements.
• Respond to vendor inquiries and resolve any discrepancies in a timely and professional manner.
• Reconcile vendor statements, monitor aging reports, and investigate/research any discrepancies.
• Collaborate with procurement, receiving, and other departments to resolve issues such as price discrepancies and confirming delivery of goods.
• Support internal and external audits with invoice and payment documentation.

Qualifications

• High school diploma or associate’s degree in related field (preferred).
• Minimum two years’ experience with accounts receivable.
• Minimum two years’ experience in a professional environment.
• Proficient in MS Word, Excel, PowerPoint, Microsoft 365, and Microsoft Teams.

Desired Soft Skills

• Strong organizational skills and attention to detail.
• Excellent time management skills.
• Ability to work collaboratively with colleagues and at times independently based on the work requirements.
• Excellent verbal and written communication skills.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Machinery Manufacturing