Accounting Assistant Job at Marriott Orlando Downtown in Orlando

Job Summary: Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards. Reconciles daily statements and month-end balancing of payables.

Responsibilities

• Maintain complete knowledge of and comply with all policies and procedures.
• Post invoices into payables system for payment, ensuring accuracy and pre-authorization of back-up.
• Match invoices with corresponding purchase orders and/or market lists.
• Secure necessary signatures from Controller/General Manager and Department Head or Purchasing Manager.
• Review 1099 requirements and ensure proper ledger coding.
• Present checks to Controller and General Manager for payment with all back-up documentation, ensuring checks are ready for signature by Thursday afternoon and mailed by Friday afternoon.
• Maintain a check register in numerical order and a check issue log; reconcile totals to the general ledger and resolve discrepancies.
• Prepare applicable sales taxes invoices for out-of-state vendors and post them to the use tax account.
• Maintain copies of beverage invoices and prepare surtax liability for Controller approval.
• Create new vendor accounts, ensure 1099 information is collected, and maintain throughout the year.
• Record stop payments for cancelled/voided checks and keep copies as required.
• Maintain files for copies of checks with supporting documentation and for invoices to be paid, ensuring proper coding and posting sequence numbers.
• Maintain files for ACCPAC (or equivalent) reports and review aging against general ledger.
• Audit AP aging monthly and perform month-end and year-end closing procedures.
• Prepare monthly accruals for outstanding invoices and recurring monthly expenses.
• Reconcile Food and Beverage receiving sheets to the general ledger and assist with month-end journal entries.
• Balance the AP bridge account (goods received without an invoice) and reconcile vendor statements monthly, following up on discrepancies.
• Handle vendor payment inquiries and disputes; maintain a priority payment log to ensure timely payments and take advantage of vendor discounts.
• Review payment requests, travel & expense reports, employee advances, and petty cash for Controller approval prior to payment.
• Perform other accounting duties as assigned by the Controller and/or Staff Accountant.

We’re an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Hospitality

Altamonte Springs, FL $45,000 - $55,000

4 days ago