Office Aide Job at Responsive Education Solutions in El Paso

Overview

Position: Office Aide. The Office Aide will assist the Campus Secretary or Office Manager providing administrative and secretarial support for the Campus Director and department. In addition to typing, filing and scheduling, the role includes financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.

Qualifications

• Education/Certification: High school degree or GED (preferred)
• Experience: One year of office experience (preferred)
• Familiar with office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines
• Required Knowledge, Skills, and Abilities (KSAs):
• Ability to work with children, love for children and learning
• Ability to follow verbal and written instructions
• Ability to communicate effectively verbally and in writing

Duties and Responsibilities

• Assist the secretary with scheduling and organizing activities such as meetings, travel, conferences and campus activities
• Maintain and update filing system. Retrieve information from files when needed. Organize and prioritize large volumes of information and calls
• Sort and distribute mail. Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information
• Answer phones for campus if needed. Take messages or field/answer all routine and non-routine questions
• Work independently and within a team on special nonrecurring and ongoing projects. Assist with special projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures
• Assist with general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar and layout, making appropriate changes
• Other duties as assigned

Physical / Environmental Factors

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Education Administration Programs