Administrative Assistant Job at GridHawk LLC in Kansas City

Company Overview

GridHawk LLC is a premier provider of utility locating and other damage prevention services. Our mission is to keep communities safe by preventing damage to underground infrastructure. We provide full-spectrum outsourced asset damage-prevention and mitigation services and solutions on behalf of utility companies. GridHawk is led by a seasoned team of utility locating industry executives with a best-in-class track record for safety and on-time performance. Supporting our mission is an array of advanced technology, including our proprietary Keystone 811 ticket routing and workforce management system. We strive to build long-term relationships with safety-focused customers who expect industry-leading service and performance.

Job Summary

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field\'s concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. The Office Administrative position will need to be flexible to align with the needs of the organization. GridHawk LLC is an equal opportunity employer. All employees can advance within the company, based on safety, quality, and efficiency.

Primary Duties & Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and create presentations
• Generate reports
• Maintain and update inventory
• Receive, sort, and distribute mail
• Coordinate repairs to office equipment
• Greet and assist visitors to the office

Required Skills/Abilities

• Excellent organizational skills and attention to detail
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient with Microsoft Office Suite or related software

Education and Experience

• High school diploma required
• At least 2 years of relative experience
• Customer service 1 year (preferred)

Physical and Safety Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions

Schedule

• 8-hour shift
• Monday – Friday, OT as needed and approved

Benefits

All employees are eligible to receive some form of company benefits. All benefits are available to regular, full-time employees who maintain an average of 30 hours worked per week. Qualifying employees can enjoy paid holidays and PTO. Health benefits will be available from the first of the next month following 30 days of employment. The 401k and matching program are available after their 90-day introductory period.

• Health Insurance
• Dental Insurance
• Term life Insurance
• Short-Term Disability
• Long-Term Disability
• Vision Insurance
• Flexible Benefits Plan
• 401(k) Savings Plan (Matched by the company)

All employees of GridHawk LLC are assigned proper technology to perform all work-related duties. We will provide you the tools you need to succeed, including:

• Company laptop and smartphone

GridHawk LLC is an equal opportunity employer. All employees could advance within the company.

• In order to obtain employment with GridHawk LLC, candidates MUST complete a background check. Company policy requires no violations within the last 5 years. Candidates MUST pass a drug test.