Administrative Assistant Job at Actalent in Hartford

Overview

Now Hiring: Administrative Assistant

Location: Hartford, CT

Job Type: Contract to Hire

Industry: Nonprofit / Human Services

Are you a master multitasker with a passion for helping others? Do you thrive in dynamic environments where every day brings new challenges and opportunities to make a difference? We’re looking for a rockstar Administrative Assistant to join our team in Hartford and play a vital role in supporting programs that change lives.

For immediate consideration, reach out directly to: Nicampana@actalentservices.com!

What You’ll Do

As Our Administrative Assistant, You’ll Be The Friendly Face And Organized Mind Behind The Scenes, Ensuring Smooth Operations And Exceptional Service. Your Day-to-day Will Include:

• Welcoming clients and visitors with warmth and professionalism
• Managing phone calls, appointment reminders, and scheduling logistics
• Coordinating intake and admissions, verifying client information
• Supporting translation services and client assessments
• Handling referrals, distributing communications, and maintaining records
• Monitoring the reception area for safety and cleanliness
• Assisting with data entry, supply orders, and program materials
• Providing backup support across departments and sites
• Tackling special projects and keeping everything running smoothly

What You Bring to the Table

• 2–3 years of customer service or administrative experience
• Excellent communication and phone etiquette
• Strong Microsoft Office skills (Outlook, Word, Excel)
• Familiarity with Electronic Health Records (EHR) a plus
• Bilingual (English/Spanish) preferred
• Detail-oriented, organized, and able to juggle multiple tasks
• Culturally competent and comfortable working with diverse populations
• Thick skin and a calm demeanor when handling tough situations
• Knowledge of HIPAA regulations and confidentiality standards
• Ability to travel between sites and adapt to changing priorities

Why You’ll Love It Here

• Make an Impact: Support programs that directly improve lives in your community
• Fast-Paced & Rewarding: No two days are the same, and your work truly matters
• Team-Oriented Culture: Work alongside passionate professionals who care
• Growth Potential: Contract-to-hire opportunity with room to advance

Ready to Join Us?

If you're organized, compassionate, and ready to be the backbone of a mission-driven team, we want to hear from you!

Apply today and help us make Hartford a better place—one client at a time.

Pay And Benefits

The pay range for this position is $17.00 - $17.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford, CT.

Application Deadline

This position is anticipated to close on Sep 30, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.