University of Alaska is hiring: Administrative Assistant in Juneau

Overview

Join the University of Alaska Southeast School of Arts & Sciences as an Administrative Assistant and become the cornerstone of our vibrant academic community in beautiful Southeast Alaska. This dynamic role combines course scheduling coordination, comprehensive office management, and creative website content development in a collaborative environment that celebrates the rich cultural heritage of the Lingít, Haida, and Tsimshian peoples. The ideal candidate will possess strong organizational skills, technical proficiency in Google Workspace and Microsoft Office, and excellent communication skills to support our diverse faculty, staff, and student body. This is an exceptional opportunity for a detail-oriented professional who thrives on variety, values independence, and wants to make a meaningful impact in higher education while working in one of Alaska\'s most stunning natural settings.

About the position

The University of Alaska Southeast School of Arts & Sciences is seeking a dedicated Administrative Assistant to serve as the primary point of contact for the Anderson Building while providing comprehensive administrative support to faculty, staff, and students. This full-time position plays a vital role in coordinating course scheduling for the School of Arts & Sciences, managing general office operations, and developing website content. The successful candidate will work collaboratively across departments while managing multiple projects in a dynamic academic environment that serves the diverse communities of Southeast Alaska.

Responsibilities

• Coordinate course scheduling for the School of Arts & Sciences
• Provide comprehensive administrative support to faculty, staff, and students
• Manage general office operations and develop website content
• Serve as the primary point of contact for the Anderson Building
• Collaborate across departments and manage multiple projects in a dynamic academic environment

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail
• Experience with administrative support tasks requiring independent judgment and problem-solving
• Proficiency with Google Workspace and Microsoft Office applications
• Excellent written and verbal communication skills
• Web publishing experience and content management skills are valued but not required

About the University of Alaska Southeast

The University of Alaska Southeast (UAS) is located in the traditional territory of the Lingít, Haida, and Tsimshian peoples, a majestic array of islands, channels, fjords, coastal mountains, icefields, and glaciers. On our three campuses, students have opportunities for field study, research, creative production, and internships in the Tongass National Forest, in marine and freshwater environments, with local businesses, and within tribal, federal, and state governmental entities. The university is also proud to be the home of Alaska Native Studies, which includes the languages, culture, and art of the Indigenous Peoples of Southeast Alaska.

The Administrative Assistant is dedicated to fostering a safe, supportive, and open environment at the University of Alaska Southeast. We prioritize equitable access to resources and opportunities for all individuals to reach their full potential, recognizing the importance of cultural safety and belonging for present and future success.

Minimum Qualifications

A High School diploma and three (3) years progressively responsible office/administrative experience, or an equivalent combination of training and experience is required.

Position Details

This position is located on the University of Alaska Southeast campus in Juneau. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 77, based on education and experience.

We will begin initial application reviews on Friday, October 10. The position will remain open and applications will be reviewed on a rolling basis until a sufficient number of qualified candidates is identified.

To view the full list of job responsibilities, please click HERE.

Contact & Equal Opportunity

If you have any questions regarding this position, please contact Julia Bovee, UAS HR Coordinator, at jabovee@alaska.edu or (907) 450-8262.

To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska(www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

*Annual Security and Fire Safety Report information is available for campus safety and security, including crime statistics and safety policies across UA campuses.

Access to the reports is available at:

UAA (Alaska Anchorage campuses) Online: https://www.uaa.alaska.edu/students/safety. Paper copies available on request via various offices at UA campuses listed in the original text.

UAF (Fairbanks and statewide campuses) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Paper copies available on request via the Office of Rights, Compliance and Accountability.

UAS (Juneau campuses) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Paper copies available in Juneau campus offices.