Administrative Assistant Job at Virginia Department of Human Resource Management

Overview

Administrative Assistant

Agency: VIRGINIA HEALTH SCIENCES

Location: Norfolk, VA

FLSA: Non-Exempt

Full Time

Responsibilities

• Provide administrative support to senior leadership and others by managing calendars; scheduling and organizing meetings; coordinating catering; planning for, and assisting during, special events.
• Input travel reimbursements and small business expenses; purchase items via a PCard order while adhering to procurement guidelines.
• Provide front office presence and management; assist and direct phone, email, and in-person customers.

Qualifications

• Considerable knowledge of effective customer service and problem-resolution techniques.
• Considerable knowledge of standard office practices and procedures.
• Excellent written and verbal communication skills.
• Considerable skills using Microsoft Office Suite to draft and prepare correspondence, spreadsheets, and agendas and to manage calendars.
• Demonstrated skill in performing tasks requiring attention to detail with accuracy.
• Demonstrated ability to prioritize and manage multiple projects while producing quality work.
• Demonstrated ability to function with limited supervision and independence.
• Demonstrated ability to coordinate meetings, schedules, and travel arrangements.
• Ability to learn and adapt to a changing environment and/or priorities.

Equal Opportunity Employer