Avidity Biosciences, Inc. is hiring: Senior Administrative Assistant in San Dieg

Overview

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Reporting to the Senior Vice President, Clinical Development, the Senior Administrative Assistant will be responsible for performing administrative duties for several business functions including Clinical Development, Clinical Operations, and Biometrics. This is a pivotal, multi-tasking role that requires strong leadership skills and the ability to think on your feet. The Senior Administrative Assistant must quickly assess situations, find solutions and take decisive action, often under pressure of deadlines and often unpredictable workloads.

What You Will Contribute (Responsibilities)

• Coordinate daily schedules, meetings, agendas, presentations, travel arrangements, and expense reports for various team members.
• Support and follow through on business financial transactions (purchase requests, invoice approvals).
• Act as a liaison among functional groups, internal and external contacts.
• Prioritize and direct incoming business matters in a timely and efficient manner.
• Work collaboratively with other executive and administrative assistants.
• Develop documents, presentations, graphs, and charts for various routine to complex ad-hoc projects using word processing, spreadsheet, and graphics software.
• Support on-site activities such as department meetings and company-wide events.
• Coordinate on-site lunches for meetings and off-site dinners.
• Provide back-up support to the office coordinator and assist with office coordination and facilities management.
• Proactively identify and solve problems to ensure smooth operations.
• Must work at the office Monday – Friday unless otherwise directed.
• Complete and manage projects as assigned.
• Perform other duties as required.

What We Seek (Qualifications)

• Minimum 6 years of experience as an administrative assistant, office manager or other applicable roles.
• Experience working with professionalism and discretion.
• Outstanding communication, organizational, and interpersonal skills; strong customer service orientation.
• Strong organizational skills with the ability to multi-task and meet deadlines.
• Attention to detail and excellent problem-solving skills.
• Ability to prioritize tasks and manage time effectively.
• Proactive in managing tasks and workloads; flexible and able to adapt/adjust with short notice.
• Capable of making good judgments, anticipating needs, and working independently.
• Maintain positive, professional relationships with personnel at all levels of the organization.
• Expert knowledge and proficiency with Microsoft O365 suite and Zoom.
• Proficiency with Concur or travel and expense system.
• Previous biotech/pharma work experience preferred.

What We Will Provide To You

• The base salary range for this role is $39.90 to $51.44/hour. The final compensation will be commensurate with such factors as relevant experience, skillset, internal equity and market factors.
• Avidity offers competitive compensation and benefits, which include the opportunity for annual and spot bonuses, stock options, and RSUs, as well as a 401(k) with an employer match. In addition, the comprehensive wellness program includes coverage for medical, dental, vision, and LTD, and four weeks of time off.
• A commitment to learning and development which includes a variety of programming internally developed by and for Avidity employees, opportunities for job-specific training offered by industry, and an education reimbursement program.

Additional Details

• Title: Senior Administrative Assistant
• Location: San Diego, CA
• Position Type: Full Time / Non-Exempt
• Department: Clinical Development
• ID: 2201-101522-BF