HealthyMD is hiring: Receptionist in Town of Florida

Overview

Join to apply for the Receptionist role at HealthyMD.

CORE JOB SUMMARY: Under the direction of the Executive Assistant, the Receptionist is responsible for ensuring smooth daily operations by managing the front desk, supporting team members, and maintaining an organized and welcoming office environment.

Core Job Functions / Responsibilities

• Front Desk Management: Greet and welcome visitors, ensuring a positive first impression of our office. Manage the reception area, ensuring it remains clean, organized, and professional at all times.
• Mail and Deliveries: Pick up mail from two designated office locations and deliver it to the Executive Assistant. Sort, distribute, and manage communications and deliveries in a timely manner.
• Lunch Orders and Office Supplies: Order and handle the Executive Assistant’s lunch orders for the office. Assist with ordering office supplies and maintain an organized storage room.
• Kitchen and Common Area Maintenance: Stock the kitchens, ensure they remain tidy throughout the day, and clean up after meetings by resetting the conference rooms.
• Ensure all common areas are neat and orderly, creating a welcoming environment for visitors and staff.
• Document Handling: Assist with copying, scanning, and faxing tasks as requested.
• Shipping and Packaging: Manage outgoing shipments, prepare packages, and coordinate shipping tasks.
• Clinic Event Support: Coordinate marketing materials and support clinical events with the Clinical Events Liaison under the direction of the Chief Brand and Marketing Officer.
• Executive Support: Prepare coffee or tea for executives upon request.

Qualifications

• Education: High School Diploma or equivalent.
• Certification and Licensing: Valid Florida Driver’s License & Proof of insurance
• Experience: At least 1 year of receptionist or administrative experience preferred.
• Knowledge, Skills and Attitudes: Strong organizational skills and attention to detail; Friendly and professional communication and interpersonal skills; Ability to manage multiple responsibilities and prioritize effectively; Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Physical Requirements / Working Environment

The following sections capture the physical demands and working environment required for this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Working Conditions: Environmental conditions may include various temperatures and environments typical of an office setting.
• Equipment Used: Standard office equipment; occasional use of vehicles or tools as needed.
• Physical Requirements: Sit, stand, walk, reach, handle, and perform other manual tasks as needed; occasional bending, kneeling, and lifting may be required.
• Sensory Requirements: Vision, depth perception, color vision, concentration, keyboard or touchscreen use, talking, and other typical office senses.

This is a job profile description and not all duties may be assigned to a specific position in each department.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Medical Practices