Administrative Coordinator - Accelerate Complete Engage Program (ACE) Job at CUN

Overview

Administrative Coordinator - Accelerate Complete Engage Program (ACE)

Brooklyn College is seeking applications for the Administrative Coordinator position for the Accelerate, Engage, Complete Program (ACE). Reporting to the ACE Director, the Administrative Coordinator is a member of an integrated college team and has the responsibility of performing comprehensive administrative duties to ensure a productive ACE college office. This position is a critical layer of support for the program's expansion activities, including program operations, recruitment, and communication.

ASAP and ACE programs help students earn their college degree as quickly as possible, by removing the financial, academic, and personal obstacles that many students confront. Key ASAP/ACE program features include a consolidated block schedule, cohorts by major, required full-time study and comprehensive advisement and career development services. Financial incentives include tuition waivers for financial aid eligible students, yearly textbook vouchers, and monthly Metro Cards for all students. Further information is available at www.cuny.edu/ASAP. The ACE Administrative Coordinator provides basic operational and analytical support related to a College?s ACE program.

Responsibilities

• Provides comprehensive administrative and operational support to the ACE Director and program staff, ensuring the efficient coordination of daily activities, communication, and program initiatives.
• Maintains accurate records of prospective student contacts and recruitment activities using spreadsheets, EAB Navigate, or other CRM systems.
• Assists in organizing orientation sessions for newly admitted students.
• Prepares welcome materials and coordinate communication leading up to the start of the semester.
• Assist ACE Director and ACE Advising team with student academic planning and enrollment.
• Performs other duties as assigned.

Some evening and weekend hours may be required

Qualifications

Bachelor's Degree required.

Preferred Qualifications

• Two years of experience in administration of a higher education, public service, social service, counseling or mentoring program; work with educators and students.
• Strong written and oral communication skills.
• Flexibility to work productively in a fast paced, time-sensitive, high volume and dynamic student-focused and customer responsive environment.
• Detail orientation and organizational skills with the ability to manage multiple assignments and meet deadlines.
• Computer proficiency using standard office software programs/applications, including ACCESS database, Tableau, Navigate, CUNYfirst, Schedule Builder, and Teams.
• Ability to work some evening and weekend hours.

CUNY Title Overview

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY Title

Assistant to HEO

FLSA

Non-exempt

Compensation and Benefits

$52,426 - $66,154; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

How to Apply

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting form outside our system, please visit https://cuny.jobs/brooklyn-college/new-jobs/ .

Applicants should provide a cover letter and resume in .doc or .pdf format.

Closing Date

October 26, 2025

Job Search Category

CUNY Job Posting: Managerial/Professional

Equal Employment Opportunity

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.