Genesis Recruiting is hiring: Executive Assistant in Brooklyn

Overview

We are seeking a highly organized and proactive Executive Assistant to provide direct support to senior leadership while ensuring smooth day-to-day administrative operations. This role combines traditional executive support with light reception responsibilities, serving as a professional first point of contact for visitors and external partners.

Key Responsibilities

• Executive Support
  • Manage executive calendars and email.
  • Track priorities, deadlines, and follow-ups to ensure timely completion of tasks.
  • Assist with internal communications, including drafting memos and announcements.
• Payroll
  • Manage bi-weekly payroll duties.
• Reception & Front Desk Duties (light)
  • Greet and direct visitors in a friendly and professional manner.
  • Answer and route phone calls, emails, and general inquiries.
  • Assist with incoming/outgoing mail and deliveries.

Qualifications

• Handle confidential information with discretion and professionalism.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to work independently, anticipate needs, and take initiative.

Preferred Attributes

• Experience in managing schedules for senior leadership.
• Comfort in balancing both strategic executive support and hands-on administrative tasks.
• Positive, flexible, and solutions-oriented attitude.

Compensation & Benefits

• Competitive salary based on experience
• Paid time off and holidays