Executive Assistant Job at Duke Corporate Education in Malvern

Overview

Duke Corporate Education (Duke CE) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team. This role is pivotal in enabling our leaders to operate efficiently and effectively, and offers exposure to a dynamic, global business environment.

As Executive Assistant, you will serve as a strategic administrative partner to our executives, managing complex calendars, coordinating domestic and international travel, organizing high-level meetings and events, and supporting a wide range of administrative tasks. You’ll be a linchpin in our operations, helping drive team efficiency and ensuring seamless day-to-day execution.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts
• Coordinate domestic and international travel arrangements
• Prepare expense reports and manage reimbursements
• Organize meetings, conferences, and events, including logistics and materials
• Draft and edit documents, presentations, and reports
• Support meeting management and follow-up actions
• Liaise with internal and external stakeholders professionally
• Maintain records, databases, and administrative systems
• Anticipate executive needs and proactively solve challenges
• Contribute to strategic initiatives and office priorities

Qualifications

Experience: Minimum 4 years supporting senior leaders in a corporate setting

Education: Bachelor’s degree

Skills:

• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple priorities and work independently
• High attention to detail and commitment to excellence
• Comfort with data and administrative systems
• Agile, resilient, and solutions-oriented mindset