Aston Carter is hiring: Executive Assistant in Englewood

Overview

Executive Assistant

We are seeking an experienced Executive Assistant to support the CEO. This role requires a professional who is adept at managing C-Suite level responsibilities, including calendar and meeting management, to ensure the seamless progression of daily operations. The successful candidate will be a proactive listener, well-organized, and open to contributing business-driving ideas. This position offers an opportunity to play a pivotal role in the company's growth rather than just handling routine tasks.

Responsibilities

• Manage all activities in Outlook, including maintaining contact databases and managing professional and personal calendars and schedules.
• Anticipate the CEO's future calendar needs and prepare briefing materials in advance.
• Continually update and maintain the company's Accountability Chart for all divisions.
• Compile reports and updates from various systems and personnel.
• Serve as a liaison between the CEO and other employees.
• Complete special projects and assignments by setting objectives, managing time, and solving problems.
• Communicate gracefully and diplomatically with both internal colleagues and external parties.
• Maintain awareness of special projects and corporate strategic and operational priorities.
• Manage expense reporting and selected personal financial matters for the CEO with confidentiality.
• Assist with general office administration, including office management and room reservation management.
• Plan and execute all aspects of the company's Annual Incentive Trip.
• Assist in answering inbound office calls.
• Lead strategic initiatives that support the company's culture and long-term success.
• Anticipate needs and proactively address issues.
• Assist other Leadership Team members as assigned.
• Resolve operational and administrative issues.
• Organize and maintain physical file systems.
• Perform other duties as assigned.

Essential Skills

• Experience as an Executive Assistant at the C-Suite level.
• Proficiency in calendar management using Outlook.
• Bachelor's degree.
• Strong business acumen.
• Great work tenure.

Additional Skills & Qualifications

• Experience with expense reporting software is beneficial.
• Experience in travel management (domestic and international) is advantageous.

Work Environment

The role is primarily in-office, with typical hours from Monday to Friday, 8 AM to 5 PM. However, flexibility is required to accommodate international communications and peak workload periods. The dress code is business casual, with an expectation of neatness and professionalism. The company culture is fun-loving with a 'go-getter' attitude, emphasizing teamwork, strong work ethic, and eagerness to learn. The environment is animal-friendly, allowing pets in the office. The position became available due to relocation constraints of a previous employee.

Job Type & Location

This is a Permanent position based out of Greenwood Village, Colorado.

Pay and Benefits

The pay range for this position is $90,000 - $100,000 / yr. Benefits include Medical, Dental & Vision Insurance, Corporate Apartment Stays, Paid Vacation & Sick Days, Paid Holidays, Wellness Program, 401(k) with Company Match, Dependent & Healthcare Flexible Spending Accounts, Tuition Reimbursement, Reward & Recognition Programs, Accident & Critical Illness Insurance, Identity Theft Protection, Company Paid Life Insurance, and Company Paid Short Term & Long-Term Disability Insurance.

Workplace Type: This is a fully onsite position in Greenwood Village, CO.

Application Deadline

This position is anticipated to close on Oct 3, 2025.