Colliers is hiring: Broker Executive Assistant in Reno

Overview

Broker Executive Assistant (internally called Team Business Operations Manager). This is a fully onsite position based out of the Reno, Nevada office. You will support a broker team and drive process improvements, CRM/database management, transaction support, and marketing.

We are seeking someone with strong organizational skills capable of leading complex projects, such as multi-tenant lease transactions, property repositioning strategies, portfolio reporting, invoicing, and large-scale marketing campaigns from start to finish. As a key member of the team, you will help ensure the team’s success.

What you bring

• 5+ years of experience within Real Estate, as an Executive Assistant, Transaction Manager, or Broker Assistant.
• High transaction, real estate volume experience is an asset.
• Commercial real estate experience is strongly preferred.
• Intermediate to advanced proficiency with Microsoft Office Suite; strong experience with a CRM.
• CoStar / Crexi / LoopNet are assets.
• Exceptional customer service, organizational and prioritization skills.
• Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.

Responsibilities

• Coordinate and manage all marketing, operational, and administrative activities on behalf of the team with a strong emphasis on organization and meticulous attention to detail.
• Plan and manage weekly team meetings.
• Oversee action items from meetings and transaction processes, including following up directly or ensuring follow-up, compiling or exchanging information and contacts, tracking issues, and providing other assistance.
• Partner with the marketing team on the creation and preparation of content for listing pitches/presentations, tour books, etc.
• Assist with drafting content, creating and gathering maps, coordinating surveys and other applicable market intelligence and marketing support.
• Maintain property listings on various websites.
• Maintain and update databases and sales progress reports.
• Support the processing and tracking of listing agreements, commission documentation, settlement statements, and sales agreements.
• Gather and coordinate materials necessary for transactions, including listing/commission agreements, due diligence, settlement statements, and sales agreements.
• Assist in the development of valuation and strategy pitches and presentations for a varied range of institutional and private clients.
• Liaise with clients to coordinate information, organize meetings, and obtain required documentation on listings and potential business opportunities.
• Provide general office and administrative support, such as file management, expense reporting, invoicing and travel arrangements.
• Update business development related content such as newsletters, advertising, and quarterly market reports.
• Coordinate business content for proposals and digital channels.

Additional information

• Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
• Applications will be accepted on an ongoing basis.
• Direct applicants only please, no agencies.
• Colliers respects diversity and is an equal opportunity employer. See the full EEO statement for details.

Make your next move an expert one and join us as we lead the industry into the future.

Equity, inclusion, and respect for all colleagues are integral to Colliers’ culture and operations. If you require reasonable accommodation to participate in the hiring process, please contact accommodations@colliers.com for assistance.