Legal Secretary Job at Oculus Group in San Francisco

4 days ago Be among the first 25 applicants

Direct message the job poster from Oculus Group

Recruiting & Business Development Partner at Oculus Group | Empowering People & Driving Growth | LizE@OculusGroup.com | 484-885-0738

Legal Secretary – Litigation - 5+ years of litigation secretary experience in a law firm environment

The Legal Secretary plays a critical role in supporting attorneys and ensuring the smooth management of litigation matters from case initiation through final resolution. This role requires expertise in drafting and managing complex legal documents, handling e-filings across state, federal, and administrative forums, and coordinating every stage of litigation, including hearings, trials, arbitrations, and mediations.

The ideal candidate is an organized, proactive professional with strong knowledge of litigation procedures, court rules, and e-filing systems, who thrives in a fast-paced law firm environment and anticipates attorney and client needs with discretion and professionalism.

Key Responsibilities

• Draft, revise, format, and finalize legal documents, correspondence, and memoranda from written drafts and transcription.
• Manage e-filings in state, federal, and administrative courts; ensure compliance with applicable rules and deadlines.
• Prepare case materials, exhibits, and binders for filings, depositions, hearings, trials, arbitrations, and mediations.
• Proofread and edit documents to ensure accuracy, compliance, and adherence to firm standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) for court filings.
• Maintain and monitor attorney calendars, tracking and scheduling critical deadlines, appointments, and meetings.
• Support new client/matter intake processes and maintain accurate case records.
• Coordinate attorney travel logistics, including flights, accommodations, and ground transportation.
• Assist with marketing projects, including pitch materials, attorney biographies, and presentations.
• Provide backup and overflow support to attorneys and staff as needed.
• Maintain strict confidentiality with all firm, client, and personnel matters.

Qualifications

• High School Diploma or equivalent (Bachelor’s degree preferred).
• 5+ years of litigation secretary experience in a law firm environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with document management systems (iManage preferred).
• Strong writing, editing, and proofreading skills with meticulous attention to detail.
• Excellent organizational, time-management, and multitasking abilities to manage multiple attorneys and cases.
• Professional verbal, written, and interpersonal communication skills with clients, attorneys, vendors, and staff.
• Proven reliability in attendance, punctuality, and meeting tight deadlines.

Physical Requirements

• Prolonged periods of sitting with occasional standing and walking.
• Frequent use of computers
• Ability to lift up to ten pounds

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services

Referrals increase your chances of interviewing at Oculus Group by 2x

Inferred from the description for this job

Legal Assistant / Legal Secretary Hiring Now!

Legal Secretary - Legal Assistant - Insurance Defense

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.