School District U-46 is hiring: Secretary C - Treasurer in South Elgin

Position / Title

High School Treasurer Secretary C

Department/Location

Secondary Schools Instruction and Equity

Calendar Days

260

Reports To

Building Principal

J D Revision Date

02/20/2024

Supervises

N/A

Function / Position Summary

The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

• Process a variety of documents and materials for dissemination to appropriate parties (i.e. parking tags)
• Process vendor invoices in accordance with the Board of Education calendar.
• Reconcile bank statements.
• Collect, deposit, and post student fee payments for registration, annual events, and other school related matters, tracking all on spreadsheets.
• Monitor and communicate past due monetary obligations with parents and students.
• Serve as building cashier.
• Complete monthly, quarterly, and year-end reports for Financial Services Department and the Board of Education.
• Maintain the daily transactions of deposit and disbursement all school related expenses including general rotation fund, athletic revolving funds, and other school accounts.
• Assist and supervise the registration process at the beginning of the year.
• Monitor daily bank activities and make weekly deposits to the bank.
• Prepare for annual audit of accounts.
• Perform the duties of the sub caller in their absence, requiring a 6:00am start time.
• Aide in the checking in and out of books by students for the school as assigned.
• Other duties as assigned.

Education

• High School diploma or equivalent required.
• Associates degree preferred.

Experience / Knowledge

• Ability to work well in a fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.
• Bilingual English/Spanish written/verbal (preferred).

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A

(Proficiently demonstrates all criteria listed)

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

CLASSIFICATION B

(Proficiently demonstrates all criteria listed, including classification A)

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer programs Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

CLASSIFICATION C

(Proficiently demonstrates all criteria listed, including classification A+B)

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
• Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
• Responsible for office management, environment, staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization, facilitation of district level department/building

Terms of Employment

• This is a 12 month position.
• Salary and benefits as established by the Board of Education.
• Benefits and pension eligible, see attached benefits summary sheet.
• Hourly Rate: $18.65

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Finance and Sales
• Industries: Primary and Secondary Education