Claremont Foursquare Church
Human Resources Coordinator (Temporary)
Claremont Foursquare Church, Claremont, California, United States, 91711
Job Posting Location:
Claremont, CA
Job Posting Title: Human Resources Coordinator (Temporary)
Job Description:
Hourly Range: $22.00-$25.00
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Human Resources Coordinator is the heart of daily HR operations, managing employee records, payroll support, reporting, and data integrity while also providing crucial support to our dedicated Student Workers throughout their CGU journey. This role demands a comprehensive understanding of HR practices, payroll, international student employment considerations, and general administrative duties, requiring independent work to ensure the smooth execution of HR projects. Reporting directly to theDirector of Human Resources, the position plays a pivotal role in maintaining HR operations from beginning to end. The position combines HR expertise with administrative finesse, strong reporting/data management skills, and knowledge of international visa requirements (F-1, J-1, etc.).
This is a
temporary, one-year appointment
with the potential for extension based on institutional needs.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES
:
ESSENTIAL FUNCTIONS
:
Student Employment Orchestrate the complete student employment cycle. Oversee hiring and termination processes, ensuring compliance and a positive environment for student employees. Develop and manage performance evaluation forms for student employees. Maintain the New Hire Student Handbook to guide supervisors and students on workplace rules and policies. Employee File Management
Coordinate filing and audit processes for both current and terminated employee files. Ensure accuracy, completeness, and data integrity in maintaining employee records. Perform data cleanup activities to ensure records are up to date and compliant. Payroll and Time & Attendance
Serve as primary back-up to the Payroll Coordinator. Once a quarter, process bi-weekly payroll on behalf of the Payroll Coordinator in coordination with TCCS payroll. Prepare and process all payroll documents required to complete payroll, including interim or special payments, as needed. Prepare and input annual salary changes for faculty, staff, student, and temporary employees. Support departmental auditing of monthly and bi-weekly payroll to ensure adherence to policies, employment laws, and procedures. Ensure all hourly employees are entered accurately into HR and time & attendance systems (Workday). Troubleshoot time & attendance and payroll questions; communicate with supervisors to ensure compliance with wage and hour laws. Audit claims regarding missing wages. Conduct training for supervisors, staff, and students on payroll, HR processes, and time & attendance procedures. Maintain strong knowledge of the University's time and attendance system (Workday). HR Responsibilities & General Administration
Administer recruitment and onboarding for staff, student workers, and temporary positions in Workday from start to finish. Respond to inquiries and serve as the first point of contact, referring visitors to appropriate HR staff members as needed. Run various reports to audit records and respond to data requests. Troubleshoot Workday login issues and provide support for users. Administer Unemployment Insurance claims. Manage training across CGU for all staff and faculty in the Training Platform and OPTUM. Keep current on HR-related news, laws, and updates; ensure compliance with required legal posters and postings. Assist on special projects as needed. Financial Duties
Process and pay invoices promptly to maintain financial accuracy within HR operations. Organizational Structure
Maintain the organizational chart (ORGT) to reflect the current structure of the organization. Ensure updates are accurate and supported by clean data. Continuous Improvement
Actively seek opportunities for process improvement in HR functions. Lead data quality initiatives, ensuring HR data is reliable for reporting and compliance. Special Projects
Assist on projects requiring reporting, analysis, and data validation. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Strong skills in payroll processing, time & attendance systems (Workday), and payroll auditing. Strong skills in data reporting, data cleanup, and data integrity management. Knowledge of international student employment regulations and visa types (F-1, J-1, and related categories), tax treaties. Ability to maintain strict confidentiality when handling personnel, payroll, and student information in compliance with FERPA and CGU data privacy requirements. Proficiency in Excel (including pivot tables and formulas), HRIS reporting tools, and data visualization software (e.g., Power BI, Tableau). Excellent time management skills, including the ability to prioritize tasks effectively. Strong attention to detail, organizational skills, and a commitment to accuracy. Superior multitasking abilities in a fast-paced environment. Excellent written and verbal communication skills. Ability to work well in a diverse work environment. QUALIFICATION STANDARDS
Education:
Bachelor's degree, or any combination of education and experience that provides the required knowledge, skills, and ability.
Experience:
One to three years of HR experience; payroll processing and HRIS reporting experience strongly preferred. Experience with international student employment is highly desirable.
Systems Knowledge:
PeopleSoft, Workday, and third-party systems such as Vector training modules preferred.
HOURS & STATUS
Standard work hours:
8:30 AM to 5:00 PM, Monday through Friday (37.5 hours/week). Onsite position. Classification:
Non-exempt. Appointment Type:
Temporary, 1 year (with the potential for extension; continued employment contingent upon institutional needs and available funding). Benefits Eligibility:
This temporary position is
benefits-eligible
under CGU's staff policies. Benefits We are committed to supporting the well-being and professional development of our employees. Our comprehensive benefits package includes:
Medical, Dental and Vision insurance Group life insurance Retirement plan with a 7% employer contribution - no employee match required (after 1 year of service) Generous paid time off, including vacation, sick leave, and holidays Winter closure in December, subject to institutional approval Tuition reimbursement program available to eligible employees and their dependents for approved coursework, subject to plan guidelines and institutional policies
SUPERVISORY RESPONSIBILITY : None.
REPORTS TO:
Director of Human Resources
Physical Activities
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like. ☐
Never ☒ Occasionally ☐ Constantly
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. ☐
Never ☒ Occasionally ☐ Constantly
Remaining in a stationary position, often standing or sitting for prolonged periods. ☐
Never ☐ Occasionally ☒ Constantly
Moving about to accomplish tasks or moving from one worksite to another. ☐
Never ☒ Occasionally ☐ Constantly
Adjusting or moving objects up to __ pounds in all directions. ☐
Never ☒ Occasionally ☐ Constantly
Communicating with others to exchange information. ☐
Never ☐ Occasionally ☒ Constantly
Repeating motions that may include the wrists, hands and/or fingers. ☐
Never ☐ Occasionally ☒ Constantly
Operating machinery and/or power tools. ☒
Never ☐ Occasionally ☐ Constantly
Operating motor vehicles or heavy equipment. ☐
Never ☒ Occasionally ☐ Constantly
Assessing the accuracy, neatness and thoroughness of the work assigned. ☐
Never ☐ Occasionally ☒ Constantly
Environmental Conditions
Low temperatures. ☒
Never ☐ Occasionally ☐ Constantly
High temperatures. ☐
Never ☒ Occasionally ☐ Constantly
Outdoor elements such as precipitation and wind. ☐
Never ☒ Occasionally ☐ Constantly
Noisy environments. ☐
Never ☒ Occasionally ☐ Constantly
Hazardous conditions. ☒
Never ☐ Occasionally ☐ Constantly
Poor ventilation. ☒
Never ☐ Occasionally ☐ Constantly
Small and/or enclosed spaces. ☐
Never ☒ Occasionally ☐ Constantly
No adverse environmental conditions expected. ☒
Never ☐ Occasionally ☐ Constantly
Physical Demands
Sedentary work that primarily involves sitting/standing. ☐
Never ☐ Occasionally ☒ Constantly
Light work that includes moving objects up to 20 pounds. ☐
Never ☒ Occasionally ☐ Constantly
Medium work that includes moving objects up to 50 pounds. ☒
Never ☐ Occasionally ☐ Constantly
Heavy work that includes moving objects up to 100 pounds or more. ☒
Never ☐ Occasionally ☐ Constantly
EEO Statement:
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.
It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Successful completion of criminal background and DMV checks required for final candidate.
Claremont, CA
Job Posting Title: Human Resources Coordinator (Temporary)
Job Description:
Hourly Range: $22.00-$25.00
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Human Resources Coordinator is the heart of daily HR operations, managing employee records, payroll support, reporting, and data integrity while also providing crucial support to our dedicated Student Workers throughout their CGU journey. This role demands a comprehensive understanding of HR practices, payroll, international student employment considerations, and general administrative duties, requiring independent work to ensure the smooth execution of HR projects. Reporting directly to theDirector of Human Resources, the position plays a pivotal role in maintaining HR operations from beginning to end. The position combines HR expertise with administrative finesse, strong reporting/data management skills, and knowledge of international visa requirements (F-1, J-1, etc.).
This is a
temporary, one-year appointment
with the potential for extension based on institutional needs.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES
:
ESSENTIAL FUNCTIONS
:
Student Employment Orchestrate the complete student employment cycle. Oversee hiring and termination processes, ensuring compliance and a positive environment for student employees. Develop and manage performance evaluation forms for student employees. Maintain the New Hire Student Handbook to guide supervisors and students on workplace rules and policies. Employee File Management
Coordinate filing and audit processes for both current and terminated employee files. Ensure accuracy, completeness, and data integrity in maintaining employee records. Perform data cleanup activities to ensure records are up to date and compliant. Payroll and Time & Attendance
Serve as primary back-up to the Payroll Coordinator. Once a quarter, process bi-weekly payroll on behalf of the Payroll Coordinator in coordination with TCCS payroll. Prepare and process all payroll documents required to complete payroll, including interim or special payments, as needed. Prepare and input annual salary changes for faculty, staff, student, and temporary employees. Support departmental auditing of monthly and bi-weekly payroll to ensure adherence to policies, employment laws, and procedures. Ensure all hourly employees are entered accurately into HR and time & attendance systems (Workday). Troubleshoot time & attendance and payroll questions; communicate with supervisors to ensure compliance with wage and hour laws. Audit claims regarding missing wages. Conduct training for supervisors, staff, and students on payroll, HR processes, and time & attendance procedures. Maintain strong knowledge of the University's time and attendance system (Workday). HR Responsibilities & General Administration
Administer recruitment and onboarding for staff, student workers, and temporary positions in Workday from start to finish. Respond to inquiries and serve as the first point of contact, referring visitors to appropriate HR staff members as needed. Run various reports to audit records and respond to data requests. Troubleshoot Workday login issues and provide support for users. Administer Unemployment Insurance claims. Manage training across CGU for all staff and faculty in the Training Platform and OPTUM. Keep current on HR-related news, laws, and updates; ensure compliance with required legal posters and postings. Assist on special projects as needed. Financial Duties
Process and pay invoices promptly to maintain financial accuracy within HR operations. Organizational Structure
Maintain the organizational chart (ORGT) to reflect the current structure of the organization. Ensure updates are accurate and supported by clean data. Continuous Improvement
Actively seek opportunities for process improvement in HR functions. Lead data quality initiatives, ensuring HR data is reliable for reporting and compliance. Special Projects
Assist on projects requiring reporting, analysis, and data validation. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Strong skills in payroll processing, time & attendance systems (Workday), and payroll auditing. Strong skills in data reporting, data cleanup, and data integrity management. Knowledge of international student employment regulations and visa types (F-1, J-1, and related categories), tax treaties. Ability to maintain strict confidentiality when handling personnel, payroll, and student information in compliance with FERPA and CGU data privacy requirements. Proficiency in Excel (including pivot tables and formulas), HRIS reporting tools, and data visualization software (e.g., Power BI, Tableau). Excellent time management skills, including the ability to prioritize tasks effectively. Strong attention to detail, organizational skills, and a commitment to accuracy. Superior multitasking abilities in a fast-paced environment. Excellent written and verbal communication skills. Ability to work well in a diverse work environment. QUALIFICATION STANDARDS
Education:
Bachelor's degree, or any combination of education and experience that provides the required knowledge, skills, and ability.
Experience:
One to three years of HR experience; payroll processing and HRIS reporting experience strongly preferred. Experience with international student employment is highly desirable.
Systems Knowledge:
PeopleSoft, Workday, and third-party systems such as Vector training modules preferred.
HOURS & STATUS
Standard work hours:
8:30 AM to 5:00 PM, Monday through Friday (37.5 hours/week). Onsite position. Classification:
Non-exempt. Appointment Type:
Temporary, 1 year (with the potential for extension; continued employment contingent upon institutional needs and available funding). Benefits Eligibility:
This temporary position is
benefits-eligible
under CGU's staff policies. Benefits We are committed to supporting the well-being and professional development of our employees. Our comprehensive benefits package includes:
Medical, Dental and Vision insurance Group life insurance Retirement plan with a 7% employer contribution - no employee match required (after 1 year of service) Generous paid time off, including vacation, sick leave, and holidays Winter closure in December, subject to institutional approval Tuition reimbursement program available to eligible employees and their dependents for approved coursework, subject to plan guidelines and institutional policies
SUPERVISORY RESPONSIBILITY : None.
REPORTS TO:
Director of Human Resources
Physical Activities
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like. ☐
Never ☒ Occasionally ☐ Constantly
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. ☐
Never ☒ Occasionally ☐ Constantly
Remaining in a stationary position, often standing or sitting for prolonged periods. ☐
Never ☐ Occasionally ☒ Constantly
Moving about to accomplish tasks or moving from one worksite to another. ☐
Never ☒ Occasionally ☐ Constantly
Adjusting or moving objects up to __ pounds in all directions. ☐
Never ☒ Occasionally ☐ Constantly
Communicating with others to exchange information. ☐
Never ☐ Occasionally ☒ Constantly
Repeating motions that may include the wrists, hands and/or fingers. ☐
Never ☐ Occasionally ☒ Constantly
Operating machinery and/or power tools. ☒
Never ☐ Occasionally ☐ Constantly
Operating motor vehicles or heavy equipment. ☐
Never ☒ Occasionally ☐ Constantly
Assessing the accuracy, neatness and thoroughness of the work assigned. ☐
Never ☐ Occasionally ☒ Constantly
Environmental Conditions
Low temperatures. ☒
Never ☐ Occasionally ☐ Constantly
High temperatures. ☐
Never ☒ Occasionally ☐ Constantly
Outdoor elements such as precipitation and wind. ☐
Never ☒ Occasionally ☐ Constantly
Noisy environments. ☐
Never ☒ Occasionally ☐ Constantly
Hazardous conditions. ☒
Never ☐ Occasionally ☐ Constantly
Poor ventilation. ☒
Never ☐ Occasionally ☐ Constantly
Small and/or enclosed spaces. ☐
Never ☒ Occasionally ☐ Constantly
No adverse environmental conditions expected. ☒
Never ☐ Occasionally ☐ Constantly
Physical Demands
Sedentary work that primarily involves sitting/standing. ☐
Never ☐ Occasionally ☒ Constantly
Light work that includes moving objects up to 20 pounds. ☐
Never ☒ Occasionally ☐ Constantly
Medium work that includes moving objects up to 50 pounds. ☒
Never ☐ Occasionally ☐ Constantly
Heavy work that includes moving objects up to 100 pounds or more. ☒
Never ☐ Occasionally ☐ Constantly
EEO Statement:
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.
It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Successful completion of criminal background and DMV checks required for final candidate.